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Products & Services -> OJEU
newsletter
Operis OJEU Newsletter Service This service is free and is available to anyone who registers on our OJEU subscription page or calls us to register. The information in this newsletter is drawn from the Official Journal of the European Union. IMPORTANT LEGAL INFORMATION The information contained in this message is confidential and intended for the addressee only. Any unauthorised use, dissemination or copying of the information contained in the message is prohibited. While Operis Group plc has used its reasonable endeavours to ensure that the information contained in this message is accurate, up to date and complete, it accepts no liability to the addressee or to any other person for any errors, inaccuracies or omissions contained in the message. While Operis has taken reasonable steps to ensure that this message (and any attachments or hyperlinks contained within it) are virus free it is the responsibility of the addressee to ensure they are virus free and Operis accepts no responsibility for any loss or damage caused by receipt or use thereof. PROJECT
TITLE: UK-London: building and facilities management services Project number: 2009/S 211-304021 Type: CONTRACT NOTICE - Services SECTION I: CONTRACTING
AUTHORITY I.1) NAME, ADDRESSES AND
CONTACT POINT(S): Foreign &
Commonwealth Office, Room 1/78, Internet address(es): General address of the
contracting authority: www.fco.gov.uk. Further information can
be obtained at: As in above-mentioned contact point(s). Specifications and
additional documents (including documents for competitive dialogue and a
dynamic purchasing system) can be obtained at: As in above-mentioned contact
point(s). Tenders or requests to
participate must be sent to: As in above-mentioned contact point(s). I.2) TYPE OF THE CONTRACTING
AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES: Ministry or any other
national or federal authority, including their regional or local
sub-divisions. General public services.
Economic and financial
affairs. The contracting
authority is purchasing on behalf of other contracting authorities: no. SECTION II: OBJECT OF THE
CONTRACT II.1) DESCRIPTION II.1.1) Title attributed to the
contract by the contracting authority: UK-London: facilities
management and property related services for the foreign and Commonwealth
Office's diplomatic - office and residential - properties in Asia Pacific. II.1.2) Type of contract and
location of works, place of delivery or of performance: Services. Service category: No 14.
Main place of
performance: Main place of performance Asia Pacific region including but not
limited to: II.1.3) The notice involves: A public contract. II.1.4) Information on framework
agreement: II.1.5) Short description of the
contract or purchase(s): The contract is for the
delivery of Facilities Management and Property Related Services in the Asia
Pacific region, for the safe and satisfactory operation of the specified
sites, through a performance specification. Service Providers must provide a
fully managed service, acting as a prime contractor with single point
responsibility for managing and delivering all the services at the specified
sites. Service Providers must co-ordinate and integrate activities of their
supply chain, including consultants, subcontractors and suppliers, to achieve
the specified requirements. The awarding Authority is seeking reputable
Service Providers with a strong customer focus and service provision, that
are keen to work in an environment of innovation and continual improvement.
Service Providers will also be required to deliver the contract in accordance
with the UK Government/Awarding Authority's policies on High Performing
Property, Property Asset Management, applicable Health and Safety,
Sustainability and Environmental policies and all other relevant policies
including emerging best practice. The contract will include options for the
successful supplier to provide some or all of the services procured under
this competition to (i) other departments or agencies of the UK Government
listed in the Civil Service Yearbook from time to time; (ii) more of the
Authority's property in Asia Pacific and other overseas locations; and (iii)
other public/private properties for which Facilities Management and Property
Related Services become the responsibility of the Authority.Building and facilities
management services. II.1.6) Common procurement
vocabulary (CPV): 79993000. II.1.7) Contract covered by the
Government Procurement Agreement (GPA): Yes. II.1.8) Division into lots: Yes. II.1.9) Variants will be
accepted: No. II.2) QUANTITY OR SCOPE OF THE
CONTRACT II.2.1) Total quantity or scope: The provision and
delivery of the services to specified sites to include (but not limited to): Property-Related
Services. Portfolio Management,
Asset Management, Property Management. Managed Services. Help Desk &
Management Information System, Performance Management & Reporting,
Financial Management & Administration, Procurement & Supply Chain
Management, Quality, Safety, Health and Environment & Compliance,
Disaster Recovery & Contingency Management, Landlord Liaison, Space
Management, Sustainability. Hard FM Services. Building Engineering
Services, Building Fabric Management, Projects & Works, Grounds
Maintenance. Soft FM Services. Reception, Room Booking,
Cleaning & Laundry, Catering, Security Services, Residential Management
Services. Residential Property
Management & Maintenance, Call-Off Services. This OJEU is structured
in 3 Lots. The Authority has a preference to contract with a single Service
Provider for the whole of the Asia Pacific region provided it can be
demonstrated (either through PQQ responses or through Dialogue) that such an
approach is both viable and economic. As a result organisations responding to
this PQQ must indicate whether they are responding in respect of all or one
or more lots. If applicable, estimated
value excluding VAT (give figures only): Currency: Lot 1 (North Asia). Or range: between 3 000
000 and 7 000 000 GBP per annum Currency: GBP. Lot 2 (Australasia &
South East Asia). Or range: between 4 000
000 and 8 000 000 GBP per annum Currency: GBP. Lot 3 (Indian
Sub-Continent). Or range: between 1 500
000 and 4 000 000 GBP per annum Currency: GBP. II.2.2) Options: Yes. Description of these
options: Extension of the contract to include the delivery of the services to
other government departments or agencies listed in the Civil Service Yearbook
from time to time. The authority also reserves the option to extend the scope
of the contract to include more of its property in other Asia Pacific
locations. II.3) DURATION OF THE CONTRACT
OR TIME-LIMIT FOR COMPLETION: Duration in months: 84
(from the award of the contract). INFORMATION ABOUT LOTS LOT NO 1 TITLE:
UK-London: North Asia: delivery of facilities management and property related
services to the foreign and Commonwealth Office in Asia Pacific (North Asia) 1) SHORT DESCRIPTION: Delivery of Facilities
Management and Property Related Services to the Foreign and Commonwealth
Office in Asia Pacific (North Asia). The North Asia Lot
comprises, but is not limited to: China, Japan, Hong Kong, South Korea,
Taiwan and potentially Mongolia. Property management
services of real estate on a fee or contract basis. Building and facilities
management services. Property management services of real estate on a fee or
contract basis. Facilities management services. Office, school and office
equipment cleaning services. Office cleaning services. Cleaning services.
Accommodation, building and window cleaning services. Building-cleaning
services. Repair and maintenance services. Repair and maintenance services of
building installations. Repair and maintenance services of electrical and
mechanical building installations. Repair and maintenance services of
electrical building installations. Repair and maintenance services of
mechanical building installations. Repair and maintenance of plant. Security
services. Landscape gardening services. Reception services. Commercial
property management services. Vacant-land rental or sale services. Real
estate services. Sale of residential real estate. Sale of non-residential
estate. Buying and selling of real estate. Sale of real estate. Guard
services. 2) COMMON PROCUREMENT
VOCABULARY (CPV): 79993000, 50000000,
90910000, 70330000, 79993100, 50712000, 70332200, 45259000, 70322000,
70123100, 70123200, 70120000, 70123000, 79710000, 90911000, 90919000,
90919200, 90911200, 50700000, 50710000, 50711000, 71421000, 70000000,
79992000, 79713000. 3) QUANTITY OR SCOPE: 4) INDICATION ABOUT
DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION: 5) ADDITIONAL INFORMATION
ABOUT LOTS: LOT NO 2 TITLE:
UK-London: Australasia & South East Asia: delivery of facilities
management and property related services to the foreign and commonwealth
office in Asia Pacific (South East Asia) 1) SHORT DESCRIPTION: Delivery of Facilities
Management and Property Related Services to the Foreign and Commonwealth
Office in Asia Pacific (South East Asia). The Australasia &
South East Asia Lot comprises, but is not limited to: Australia, New Zealand,
Indonesia, Thailand, Malaysia, Singapore, Philippines, Vietnam and
potentially Brunei, Cambodia, Fiji, Papua New Guinea and Solomon Islands. Building and facilities
management services. Facilities management services.Property management
services of real estate on a fee or contract basis. Commercial property
management services. Cleaning services. Accommodation, building and window
cleaning services. Building-cleaning services. Office, school and office equipment
cleaning services. Office cleaning services. Repair and maintenance services.
Repair and maintenance services of building installations. Repair and
maintenance services of electrical and mechanical building installations.
Repair and maintenance services of electrical building installations. Repair
and maintenance services of mechanical building installations. Repair and
maintenance of plant. Security services. Landscape gardening services.
Reception services. Vacant-land rental or sale services. Real estate
services. Buying and selling of real estate. Sale of real estate. Sale of
residential real estate. Sale of non-residential estate. Guard services. 2) COMMON PROCUREMENT
VOCABULARY (CPV): 79993000, 79993100,
90910000, 90911000, 90911200, 90919000, 90919200, 45259000, 70120000,
70123000, 70123100, 50000000, 79713000, 70330000, 70332200, 70322000,
50700000, 79710000, 71421000, 50710000, 50711000, 50712000, 70000000,
79992000, 70123200. 3) QUANTITY OR SCOPE: 4) INDICATION ABOUT
DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION: 5) ADDITIONAL INFORMATION
ABOUT LOTS: LOT NO 3 TITLE:
UK-London: Indian sub-continent: delivery of facilities management and
property related services to the foreign and Commonwealth Office in Asia
Pacific (Indian sub-continent) 1) SHORT DESCRIPTION: Delivery of Facilities
Management and Property Related Services to the Foreign and Commonwealth
Office in Asia Pacific (Indian Sub-Continent). The country in Lot 3
comprises : India. Building and facilities
management services. Facilities management services. Property management
services of real estate on a fee or contract basis. Commercial property
management services. Cleaning services. Accommodation, building and window
cleaning services. Building-cleaning services. Office, school and office
equipment cleaning services. Office cleaning services. Repair and maintenance
services. Repair and maintenance services of building installations. Repair
and maintenance services of electrical and mechanical building installations.
Repair and maintenance services of electrical building installations. Repair
and maintenance services of mechanical building installations. Repair and
maintenance of plant. Security services. Landscape gardening services.
Reception services. Vacant-land rental or sale services. Real estate
services. Buying and selling of real estate. Sale of real estate. Sale of
residential real estate. Sale of non-residential estate. Guard services. 2) COMMON PROCUREMENT
VOCABULARY (CPV): 79993000, 45259000,
70330000, 70000000, 70332200, 70120000, 70123000, 70123100, 70123200,
50700000, 50710000, 50711000, 50712000, 50000000, 79710000, 71421000,
79993100, 70322000, 90910000, 90911000, 90911200, 90919000, 90919200,
79992000, 79713000. 3) QUANTITY OR SCOPE: 4) INDICATION ABOUT
DIFFERENT DATE FOR DURATION OF CONTRACT OR STARTING/COMPLETION: 5) ADDITIONAL INFORMATION
ABOUT LOTS: SECTION III: LEGAL,
ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION III.1) CONDITIONS RELATING TO
THE CONTRACT III.1.1) Deposits and guarantees
required: A Bank and/or a Parent
Company Guarantee may be required. Full details will be set out in the
Memorandum, of Information and the Invitation to Tender. III.1.2) Main financing
conditions and payment arrangements and/or reference to the relevant provisions
regulating them: Payments will be made
monthly in arrears after certification by the FCO of satisfactory service
delivery. III.1.3) Legal form to be taken
by the group of economic operators to whom the contract is to be awarded: III.1.4) Other particular
conditions to which the performance of the contract is subject: No. III.2) CONDITIONS FOR
PARTICIPATION III.2.1) Personal situation of
economic operators, including requirements relating to enrolment on
professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: As stated in
PQQ. III.2.2) Economic and financial
capacity: Information and
formalities necessary for evaluating if requirements are met: As stated in
PQQ. III.2.3) Technical capacity: Information and
formalities necessary for evaluating if requirements are met: As stated in PQQ. III.2.4) Reserved contracts: No. III.3) CONDITIONS SPECIFIC TO
SERVICES CONTRACTS III.3.1) Execution of the service
is reserved to a particular profession: No. III.3.2) Legal entities should
indicate the names and professional qualifications of the staff responsible
for the execution of the service: Yes. SECTION IV: PROCEDURE IV.1) TYPE OF PROCEDURE IV.1.1) Type of procedure: Competitive dialogue. IV.1.2) Limitations on the
number of operators who will be invited to tender or to participate: Envisaged minimum
number: 4. Maximum number: 6 Objective criteria for
choosing the limited number of candidates: Supplier acceptability: Economic
and Financial Standing, Supplier Track Record (delivery of similar services
in the Asia Pacific region); Supplier Capacity and Capability; Completeness
of Response. Organisations expressing
an interest in the contracts will be required to complete a Pre-Qualification
Questionnaire and will be shortlisted in the basis of articles 45, 47 and 48
of Directive 2004/18/EC. IV.1.3) Reduction of the number
of operators during the negotiation or dialogue: Recourse to staged
procedure to gradually reduce the number of solutions to be discussed or
tenders to be negotiated yes. IV.2) AWARD CRITERIA IV.2.1) Award criteria: The most economically
advantageous tender in terms of the criteria stated in the specifications, in
the invitation to tender or to negotiate or in the descriptive document. IV.2.2) An electronic auction
will be used: No. IV.3) ADMINISTRATIVE
INFORMATION IV.3.1) File reference number
attributed by the contracting authority: IV.3.2) Previous publication(s)
concerning the same contract: No. IV.3.3) Conditions for obtaining
specifications and additional documents or descriptive document: Time limit for receipt
of requests for documents or for accessing documents: 10.12.2009. Payable documents: no. IV.3.4) Time-limit for receipt
of tenders or requests to participate: 16.12.2009 - 12:00. IV.3.5) Date of dispatch of
invitations to tender or to participate to selected candidates: IV.3.6) Language(s) in which
tenders or requests to participate may be drawn up: English. IV.3.7) Minimum time frame
during which the tenderer must maintain the tender: IV.3.8) Conditions for opening
tenders: Persons authorised to be
present at the opening of tenders: no. SECTION VI:
COMPLEMENTARY INFORMATION VI.1) THIS IS A RECURRENT
PROCUREMENT: No. VI.2) CONTRACT RELATED TO A
PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS: No. VI.3) ADDITIONAL INFORMATION: A Pre-Qualification
Questionnaire (PQQ) will be made available to prospective organisations with
the release of this OJEU notice. Those wishing to express an interest to
participate in this procurement can request a copy via the contact point in
I.1. Prospective bidders should note that their completed PQQs must be
returned by Noon (GMT) on the 16.12.2009. In their response to the PQQ,
prospective bidders must confirm their willingness to participate in the
Invitation to Participate in Dialogue (ITPD) and support any reference site
visits, demonstrations and any other due diligence work with the FCO
Facilities Management Project Team. The FCO envisages the appointment of
supplier(s) for the provision of all services and bidders are required to
confirm that they will submit a bid in respect of all services outlined in
Section II.2.1. While the FCO will review the financial standing of bidders
at the PQQ stage, the FCO reserves the right to exclude any bidder from the
procurement in the event that they subsequently fail to maintain the criteria
relating to financial standing set out in the PQQ. If a group of suppliers
wish to pre-qualify as a Joint Venture (JV) or create a Special Purpose
Vehicle (SPV) to deliver the services, the proposed financial structure of
the JV or SPV must be provided together with the financial details set out in
the PQQ for each of the parent companies. The FCO will only consider any
Joint Ventures or Special Purpose Vehicles from Suppliers that have a track
record of working together within such vehicles. The project is assessed
to be unclassified but supplier's staff will be required to have security
clearance. Staff should either have existing security clearance or be prepared
to undergo UK Government clearance. As stated in Section II above, the FCO
will conduct the procurement process on behalf of itself and other
departments or agencies of the UK Government as listed in the Civil Service
Yearbook from time to time. The Contract duration
will be 7 years following mobilisation (of up to 6 months) with an option for
up to 3 additional years. The option to extend shall follow the same
parameters established for the initial contract period, unless provisions,
which are intended to change, are identified at tender stage. The actual
duration will be determined by a range of pricing options at IIT stage. The
FCO reserves to itself the right to exercise formal options for the extension
of the contract to include more of its properties in overseas locations and
buildings occupied by other departments or agencies of the UK Government as
listed in the Civil Service Yearbook from time to time. The FCO reserves the
right to abandon the procurement process and not award any contract; and/or
to make whatever changes it sees fit to the procurement process. The final contract shall
be subject to English Law and the exclusive jurisdiction of the English
courts. GO reference: GO
09102914/01. VI.4) PROCEDURES FOR APPEAL VI.4.1) Body responsible for
appeal procedures: VI.4.2) Lodging of appeals: Precise information on
deadline(s) for lodging appeals: The FCO will incorporate a minimum of 10
calendar days standstill period at the point information on the award of the
contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the FCO before the contract is
entered into. Applicants have 2 working days from the notification of the
award decisions to request additional debriefing and that information has to
be provided a minimum of 3 working days before the expiry of the standstill
period. Such information should be requested from the address in section I.1.
If an appeal regarding the award of the contract has not been successfully
resolved the Public Contracts Regulations 2006 (S12006 No5) provide for
aggrieved parties who have been harmed or are at risk of harm by breach of
the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the Court may order the
setting aside of the award decision or order the FCO to amend any document
and may award damages. If the contract has been entered into the Court may
only award damages. VI.4.3) Service from which
information about the lodging of appeals may be obtained: VI.5) DATE OF DISPATCH OF THIS NOTICE: 29.10.2009. |
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