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The information in this newsletter is drawn from the Official Journal of the European Union.

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PROJECT TITLE: UK-Bristol: industry specific software package

Project number: 2009/S 220-316479

Type: CONTRACT NOTICE - Supplies

SECTION I: CONTRACTING AUTHORITY

 

I.1)

NAME, ADDRESSES AND CONTACT POINT(S):

Bristol & Weston NHS Purchasing Consortium, Whitefriars, Lewins Mead, Attn: Lucy Barker, UK-Bristol BS1 2NT. Tel.  +44 1173420815. E-mail: lucy.barker@UHBristol.nhs.uk. Fax  +44 1173420429.

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

I.2)

TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

Regional or local authority.

Health.

SECTION II: OBJECT OF THE CONTRACT

 

II.1)

DESCRIPTION

II.1.1)

Title attributed to the contract by the contracting authority:

UK-Bristol: blood tracking system.

II.1.2)

Type of contract and location of works, place of delivery or of performance:

Supplies.

Purchase.

Main place of delivery: University Hospitals Bristol NHS Foundation Trust.

II.1.3)

The notice involves:

II.1.4)

Information on framework agreement:

II.1.5)

Short description of the contract or purchase(s):

The University Hospitals Bristol NHS Foundation Trust is looking to procure and implement a Blood Tracking and Audit System, which will enable the following:

Assist in the prevention of the administration of incompatible blood and blood products to patients within the Trust, thereby improving patient safety.

To enable the audit of blood and blood products throughout the Trusts through the electronic tracking of all blood and blood products.

To fully comply with all National and European Union requirements for the provision and traceability of blood and blood products (Specifically EU Blood Directive 2002/98/EC).

To comply with NPSA specification 'specific requirements for Electronic Clinical Transfusion Management systems'.

To comply with BCSH guideline, the specification and use of information technology systems in blood transfusion practice.

The system must integrate with the Trust's current patient wristband barcode system.

Bar coded identification for all patients within the Trust, could be used to assist in other areas of Trust activity e.g. Traceability of Plasma Products, dispensing of drugs and medication safely, allergy alerts, patient movement and use of medical devices, theatre pack usage and baby tracking.

The supplier must state the ability for the system to be expanded to and be compatible with other potential tracking projects.

To optionally provide a demand printed transfusion sample label, complying with national requirements to reduce the risk of sample labelling errors.

To be compatible with any existing ward based requesting systems Full integration with both the main Trusts computer systems and the Pathology computer systems.

To be compatible with NPfIT, the National Spine, Smartcards.

The equipment must be able to indicate, at ward level, when and from where blood is available for collection.

The overall system MUST include the following components a) Electronic blood component storage control b) Electronic bedside checking of blood and blood products vs. patient ID c) Long term Audit facility d) All non transfusion related tracking functions / programmes currently available.

The solution must be able to operate over a wireless network with a potential for RFID tracking, but also be able to operate in areas where wireless is not available.

We would require a bi-directional interface to the Trust's pathology laboratory and an interface to ESR computer system.

Last year we had 22,000 blood products transfused.

There are 110 areas where blood products are given to patients.

Industry specific software package.

Hardware.

II.1.6)

Common procurement vocabulary (CPV):

48100000, 44316400.

II.1.7)

Contract covered by the Government Procurement Agreement (GPA):

II.1.8)

Division into lots:

II.1.9)

Variants will be accepted:

II.2)

QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)

Total quantity or scope:

This contract will primarily be for any NHS Trust or Organisation within the Avon, Gloucestershire and Wiltshire Health Authority. However, this contract/agreement could also be used by public/private sector organisations or service. Please note that when the requirement is offered to tender this may be done by electronic means using the internet and may also be through the medium of a reverse auction.

II.2.2)

Options:

II.3)

DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

Duration in months: 84 (from the award of the contract).

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

 

III.1)

CONDITIONS RELATING TO THE CONTRACT

III.1.1)

Deposits and guarantees required:

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)

Other particular conditions to which the performance of the contract is subject:

No.

III.2)

CONDITIONS FOR PARTICIPATION

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)

Economic and financial capacity:

III.2.3)

Technical capacity:

III.2.4)

Reserved contracts:

No.

III.3)

CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)

Execution of the service is reserved to a particular profession:

No.

III.3.2)

Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

SECTION IV: PROCEDURE

 

IV.1)

TYPE OF PROCEDURE

IV.1.1)

Type of procedure:

Accelerated restricted.

Justification for the choice of accelerated procedure: Use of the accelerated procedure will boost the economy through rapid execution of the contract. Early execution will also be of benefit to the industry.

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate:

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue:

IV.2)

AWARD CRITERIA

IV.2.1)

Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2)

An electronic auction will be used:

No.

IV.3)

ADMINISTRATIVE INFORMATION

IV.3.1)

File reference number attributed by the contracting authority:

F2675 Blood Tracking System to be used in all correspondance.

IV.3.2)

Previous publication(s) concerning the same contract:

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document:

Payable documents: no.

IV.3.4)

Time-limit for receipt of tenders or requests to participate:

23.11.2009 - 09:00.

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates:

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender:

IV.3.8)

Conditions for opening tenders:

SECTION VI: COMPLEMENTARY INFORMATION

 

VI.1)

THIS IS A RECURRENT PROCUREMENT:

VI.2)

CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

VI.3)

ADDITIONAL INFORMATION:

Contract Term 60 Months (5 years) with and option to extend for an additional 12 + 12 months period full term of contract 84 months.

GO reference: GO 09111210/01.

VI.4)

PROCEDURES FOR APPEAL

VI.4.1)

Body responsible for appeal procedures:

VI.4.2)

Lodging of appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained:

VI.5)

DATE OF DISPATCH OF THIS NOTICE: 12.11.2009.

 

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