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Operis OJEU Newsletter Service This service is free and is available to anyone who registers on our OJEU subscription page or calls us to register. The information in this newsletter is drawn from the Official Journal of the European Union. IMPORTANT LEGAL INFORMATION The information contained in this message is confidential and intended for the addressee only. Any unauthorised use, dissemination or copying of the information contained in the message is prohibited. While Operis Group plc has used its reasonable endeavours to ensure that the information contained in this message is accurate, up to date and complete, it accepts no liability to the addressee or to any other person for any errors, inaccuracies or omissions contained in the message. While Operis has taken reasonable steps to ensure that this message (and any attachments or hyperlinks contained within it) are virus free it is the responsibility of the addressee to ensure they are virus free and Operis accepts no responsibility for any loss or damage caused by receipt or use thereof. PROJECT
TITLE: UK-Portsmouth: information technology services Project number: 2009/S 185-266711 Type: CONTRACT NOTICE - Services SECTION I: CONTRACTING
AUTHORITY I.1) NAME, ADDRESSES AND
CONTACT POINT(S): Internet address(es): General address of the
contracting authority: http://www.portsmouth.gov.uk/procurement/index.html. Further information can
be obtained at: Portsmouth City Council, Building schools for the Future
Floor 2, Civic offices, Specifications and
additional documents (including documents for competitive dialogue and a
dynamic purchasing system) can be obtained at: Portsmouth City Council,
Building schools for the Future Floor 2, Civic offices, Guildhall Square,
Attn: Mike Fowler, UK-Portsmouth PO1 2EA. Tel. +44 2392841207. E-mail:
bsf@portsmouthcc.gov.uk. Fax +44
2392841208. URL: http://www.portsmouth.gov.uk/learning/11553.html. Tenders or requests to
participate must be sent to: Portsmouth City Council, Building schools for
the Future Floor 2, Civic offices, Guildhall Square, Attn: Mike Fowler,
UK-Portsmouth PO1 2EA. Tel. +44
2392841207. E-mail: bsf@portsmouthcc.gov.uk. Fax +44 2392841208. URL: https://in-tendhost.co.uk/portsmouthcc/. I.2) TYPE OF THE CONTRACTING
AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES: Regional or local
authority. General public services.
Education. The contracting
authority is purchasing on behalf of other contracting authorities: yes. SECTION II: OBJECT OF
THE CONTRACT II.1) DESCRIPTION II.1.1) Title attributed to the
contract by the contracting authority: Portsmouth City Council
Building Schools for the Future - Provision of Information and Communication
Technology Services. II.1.2) Type of contract and
location of works, place of delivery or of performance: Services. Service category: No 11.
Main place of
performance: NUTS code: UKJ . II.1.3) The notice involves: A public contract. II.1.4) Information on framework
agreement: II.1.5) Short description of the
contract or purchase(s): The contracting
authorities are seeking an innovative Information and Communications
Technology ("ICT") managed services partner to provide ICT
services, ICT assets and associated infrastructure in secondary schools in
Portsmouth (and possibly for the primary school sector within Portsmouth, BSF
schools on the Isle of Wight, for Further Education Colleges in Portsmouth
and possibly BSF schools for other Local Authorities in the South of England
and possibly other Portsmouth City Council corporate services). Portsmouth City Council
intends to enter into a Strategic Partnering Agreement (SPA) with the ICT
managed services provider, which will set out how the ICT managed services
provider may provide further ICT services , ICT assets and associated
infrastructure in the future. The ICT partner will be
required to provide Partnering Services which may comprise of the following
services: (a) strategy advisory services; (b) programme management services;
(c) project development services; (d) procurement consultancy services; and
(e) procurement and delivery or management of all services required
(including through the provision, integration and management of supply chain
arrangements). It is anticipated that such services may include: ICT Design:
educational support services; education programme development services;
educational strategy services; and relevant professional services for a
period of up to 10 years. The Building Schools for
the Future programme at The LEP and the ICT
managed services provider will be required to commit contractually to work
together to deliver the Portsmouth City Council BSF programme. Furthermore,
the ICT managed services provider will be required to work to the timescales
agreed by Portsmouth City Council and the LEP. The It is envisaged that the
secondary school services (and possibly services to the primary sector, FE
sector and other Local Authorities) being provided by the ICT managed
services provider will include, but not be limited to: (a) local and network
services; (b) learning platform
technologies; (c) management
information systems; (d) application
services; (e) provision,
management and maintenance of ICT assets; (f) provision,
management and maintenance of associated infrastructure; (g) programme management
services; (h) apprenticeship
opportunities; (i) ICT training; (j) other communication
services; and (k) integration with
building management services Following contract
signature and ahead of the delivery of the full managed service, it is
anticipated that the ICT managed services provider shall, from an appropriate
date to be agreed between both parties, take over the Portsmouth secondary
schools'(as defined in the Descriptive Document) existing ICT. This early
service is expected to be provided, in accordance with the agreed form BSF
ICT Services Contract. A draft of this agreement shall be provided with the
Invitation to Participate in Dialogue documentation. These secondary schools
will continue to use the early service until they start their full service
commencement at which point the ICT managed services provider will provide
the full managed service to the relevant school, in accordance with the
agreed form BSF ICT Services Contract. It is envisaged that the
early services will be provided by the ICT managed services provider for an
approximate period of 18 months. The full ICT managed
service will run for a period of 5 years from the start of the full services
commencement date for the first secondary school. This is to ensure that all
secondary schools have a common end date. The term of the BSF ICT Services
Contract may be extended for up to a further 5 years, if both parties agree.
It is envisaged that the term of the SPA will be for the same duration as the
contract term. The ICT managed services
provider may also be required to provide ICT services, ICT assets and
associated infrastructure for secondary schools in the administrative area of
the The provision of ICT
services, ICT assets and associated infrastructure may also be extended to
colleges of further education and other corporate local authority services. The main focus of the
programme is for delivery of services to the BSF schools, however in the
interests of developing a long term partnership, the scope has been expanded to
include additional services. The award of any additional services will be
contingent on satisfactory performance of the BSF project and with the
agreement of both parties. Portsmouth City Council
may consider in due course the provision of the ICT aspects of other services
currently provided by Portsmouth City Council. The following (non-exhaustive)
list is an example of the following facilities or public services: (a) educational
facilities (including secondary schools and may include primary schools,
academies, and trust schools); (b) CCTV; (c) Local Authority or
School Education Services; (d) Community Wardens; (e) Council Tax; (f) Enterprise Centre's
(including Portsmouth Craft & Manufacturing Industries); (g) Entertainment &
Leisure Management; (h) Environmental
Services; (i) Grounds Maintenance (parks and recreation); (j) HR Services; (k) Insurance Services; (l) PCC and school ICT
Services; (m) Legal Services; (n) Libraries; (o) Local Taxation; (p) Museums; (q) Parking Services (r) Port operational
Services; (s) Procurement; (t) Property Services; (u) Youth Services. In evaluating bid
submissions from prospective Bidders, Portsmouth City Council will prioritise
importance on the provision of the services in the following order: 1) Portsmouth City
Council BSF programme 2) Additional services
for Portsmouth City Council Primary and Further Education Sectors, and for
the Isle of Wight BSF programme 3) BSF and other
services for Other Local Authorities 4) Additional non
education services for Portsmouth City Council. Further details are
contained in the Descriptive Document and pre qualification questionnaire
(PQQ). These are available via the Portsmouth City Councils' e-tendering
system Intend the URL address for the site is specified in section I.1. II.1.6) Common procurement
vocabulary (CPV): 72222300, 50312610,
50312600, 45314000, 51610000, 72500000, 72514300, 72315200, 72317000,
72319000, 72320000, 72420000, 72422000, 72510000, 72511000, 72540000,
72800000, 72910000, 72315100, 72315000, 72314000, 72312100, 72311300,
72300000, 72260000, 72254100, 72254000, 72253000, 72252000, 72251000,
72250000, 72240000, 72230000, 72228000, 72227000, 72225000, 72224200,
72224100, 72224000, 72212983, 72212982, 50320000, 50323000, 50324000, 50324100,
50324200, 51600000, 51611100, 72212211, 72212300, 72212482, 72212500,
72212942, 72212960, 72212971. II.1.7) Contract covered by the
Government Procurement Agreement (GPA): Yes. II.1.8) Division into lots: No. II.1.9) Variants will be
accepted: Yes. II.2) QUANTITY OR SCOPE OF THE
CONTRACT II.2.1) Total quantity or scope: The total estimated
capital value of the ICT assets covered by this procurement will be in the
region of 13 200 000 GBP for the Portsmouth BSF ICT services contract. The estimated value of
the managed services element covered by this procurement will be in the
region of 12 000 000 GBP (1 200 000 GBP annually, excluding the provision of
early services) for the Portsmouth BSF ICT full managed service. The estimated cost of a
managed service for the primary school sector in Additional capital
provision for projects for the Isle of Wight programme, Further Education
colleges in Portsmouth and other Local Authorities may be in the region of 25
000 000 GBP. ICT managed service provision to the Isle of Wight BSF
programme, Further Education colleges in Portsmouth and other Local
Authorities may have an estimated value of 11 500 000 GBP(subject to the
individual organisations option to choose the BSF Services Contract). The value of the
additional ICT services to To summarise the above,
the range has been calculated as follows: Portsmouth City Council
BSF capital provision = 13 200 000 GBP. Portsmouth City Council
BSF managed service (10 years) = 12 000 000 GBP. Portsmouth City Council
Primary Sector managed service = 7 000 000 GBP. Capital provision for
the Managed service for the ICT provision for other
Portsmouth City Council Services = 300 000 000 GBP. Please note the lower
down in the list the service appears the less likely the service will be
required from the partner. Estimated value
excluding VAT: Range: between 19 200
000 and 368 700 000 GBP. II.2.2) Options: Yes. Description of these
options: The ICT managed services contract and the ICT SPA will be for a
period of 5 years with an option to extend for a further period of 5 years
(upon agreement of both parties) for delivery of the full service. Early
services will be required for a period of approximately 1.5 years prior to
the commencement of the full services. II.3) DURATION OF THE CONTRACT
OR TIME-LIMIT FOR COMPLETION: Duration in months: 138
(from the award of the contract). SECTION III: LEGAL,
ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION III.1) CONDITIONS RELATING TO
THE CONTRACT III.1.1) Deposits and guarantees
required: The contracting
authorities reserve the right to require deposits, guarantees, bonds and
other forms of appropriate security. As defined in the Tender documentation. III.1.2) Main financing
conditions and payment arrangements and/or reference to the relevant
provisions regulating them: As detailed in the
Tender Documents. III.1.3) Legal form to be taken
by the group of economic operators to whom the contract is to be awarded: III.1.4) Other particular
conditions to which the performance of the contract is subject: Yes. Under this project the
ICT services provider and its supply chain will be required to actively
participate in the achievement of social and/or environmental policy
objectives relating to recruitment and training and supply chain initiatives
specified by the contracting authority. Accordingly contract performance
conditions may relate in particular to social and environmental
considerations. Further details are specified in the Descriptive Document. The ICT provider and its
supply chain will be required to work in partnership with the BSF Local
Education Partnership to deliver the Portsmouth City Council BSF programme. III.2) CONDITIONS FOR
PARTICIPATION III.2.1) Personal situation of
economic operators, including requirements relating to enrolment on
professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: In accordance
with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of
the Public Contracts Regulations 2006 and as set out in the pre qualification
questionnaire available via the Intend, e-tendering system available via the
URL specified in Section I.1. III.2.2) Economic and financial
capacity: Information and
formalities necessary for evaluating if requirements are met: In accordance
with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of
the Public Contracts Regulations 2006 and as set out in the pre qualification
questionnaire available via the Intend, e-tendering system available via the
URL specified in Section I.1. Minimum level(s) of
standards possibly required: Bidders should be advised that the following minimum
insurance levels are required. Employer's Liability 10
000 000 GBP. Public Liability 5 000
000 GBP. Professional Liability /
Indemnity 10 000 000 GBP. III.2.3) Technical capacity: Information and
formalities necessary for evaluating if requirements are met: In accordance with
Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the
Public Contracts Regulations 2006 and as set out in the pre qualification
questionnaire available via the Intend, e-tendering system available via the
URL specified in Section I.1. Minimum level(s) of
standards possibly required: As set out in the pre
qualification questionnaire. III.2.4) Reserved contracts: No. III.3) CONDITIONS SPECIFIC TO
SERVICES CONTRACTS III.3.1) Execution of the service
is reserved to a particular profession: No. III.3.2) Legal entities should
indicate the names and professional qualifications of the staff responsible
for the execution of the service: Yes. SECTION IV: PROCEDURE IV.1) TYPE OF PROCEDURE IV.1.1) Type of procedure: Competitive dialogue. IV.1.2) Limitations on the
number of operators who will be invited to tender or to participate: Envisaged minimum
number: 3. Maximum number: 3 Objective criteria for
choosing the limited number of candidates: Partnering Experience - overall
weighting is 35 %. ICT Design, development,
and Operations - overall weighting is 25 %. Financial and Economic
Standing - overall weighting is 20 %. Commercial Matters -
overall weighting is 10 %. Quality, health and
safety, environmental protection, employees and equality in the workplace -
overall weighting is 10 %. Further details are set
out in the pre qualification questionnaire and pre qualification evaluation
matrix available via the Intend, e-tendering system available via the URL
specified in Section I.1. IV.1.3) Reduction of the number
of operators during the negotiation or dialogue: Recourse to staged
procedure to gradually reduce the number of solutions to be discussed or
tenders to be negotiated yes. IV.2) AWARD CRITERIA IV.2.1) Award criteria: The most economically
advantageous tender in terms of the criteria stated in the specifications, in
the invitation to tender or to negotiate or in the descriptive document. IV.2.2) An electronic auction
will be used: No. IV.3) ADMINISTRATIVE
INFORMATION IV.3.1) File reference number
attributed by the contracting authority: BSF/016XXPR/070012PICT/09/T.
IV.3.2) Previous publication(s)
concerning the same contract: Prior information notice Notice number in OJ:
2009/S 087-125675 of 7.5.2009. IV.3.3) Conditions for obtaining
specifications and additional documents or descriptive document: Time limit for receipt
of requests for documents or for accessing documents: 30.10.2009 - 12:00. Payable documents: no. IV.3.4) Time-limit for receipt of
tenders or requests to participate: 30.10.2009 - 12:00. IV.3.5) Date of dispatch of
invitations to tender or to participate to selected candidates: 16.11.2009. IV.3.6) Language(s) in which
tenders or requests to participate may be drawn up: English. IV.3.7) Minimum time frame
during which the tenderer must maintain the tender: IV.3.8) Conditions for opening
tenders: SECTION VI:
COMPLEMENTARY INFORMATION VI.1) THIS IS A RECURRENT
PROCUREMENT: No. VI.2) CONTRACT RELATED TO A
PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS: No. VI.3) ADDITIONAL INFORMATION: Portsmouth City Council
is acting as lead contracting authority on behalf of the following
contracting authorities (and their statutory successors and organisations
created as a result of re-organisation or organisational changes): BSF
Investments LLP, 7th Floor, 8-10 Great George Street, London, SW1P 3AE and:
School Governing Bodies; Further education colleges in the Portsmouth area
(including Portsmouth College, Tangier Road, Portsmouth PO3 6PZ. Highbury
College, Dovercourt Road, Portsmouth PO6 2SA); Voluntary Aided Schools;
Diocesan authorities; Academies established or to be established in the areas
of Portsmouth: City Technology Colleges; Foundation Schools; Foundation
Partnerships; Learning and Skills Council; Local Health Organisations
(Portsmouth City Primary Care Trust, St James' Hospital, Locksway Road,
Milton, Portsmouth PO4 8LD) and the Isle of Wight Council, County Hall, High
Street, Newport, Isle of Wight, PO30 1UD. BSF Investments LLP has been
established by the Department of Education and Skills (now Department of
Children Schools and Families) and Partnerships UK as the body which will
invest equity in the LEP. More information on BSF initiative is available
from http://www.partnershipsforschools.org.uk/index.jsp . Section I.2 - Additional
types of contracting authority; national agency / office, body governed by
public law. Section II.2 (c) - Additional service categories: 7, 12, 14, 17,
23, 24, 25, 26, 27. Section II.1.9 - Variants will be accepted in addition to
a compliant bid (as set out in the tender/contract documents) providing the
contracting authorities' core requirements are met and provided that they are
in accordance with the tender/contract documents. Section IV.3.2 A Prior Information
Notice placed on 7.5.2009 by the contracting authority refers to the combined
procurement route for partnering services and formation of the LEP and
provision the ICT managed services, and may be used for information purposes.
The programme has since been split into two separate procurements, being
conducted in parallel. Section IV.3.3. The PQQ
and Descriptive Document are available for suppliers to view from the address
specified in Section I.1, the Portsmouth City Council Intend, e-tendering system,
from the date of despatch of this notice until 30.10.2009, 12:00 hrs. It is
anticipated that the invitation to participate in the dialogue be sent to
short listed bidders by 16.11.2009. Section IV.3.4 -
Expressions of interest must be by way of completion and return of the PQQ by
the date and time specified in Section IV.3.4. Bidders are required to
register their company details on the Intend system, no charge is made for
registration or access to this system. Full details and user guides on how to
register and operate the system can be found from the Portsmouth City Council
website in Section I.1. Training days on how to operate the Intend system
will be made available to bidders requesting assistance. Please use the
contact details in Section I.1 to request supplier training dates. Portsmouth City Council
reserves the right to ask bidders to self evaluate their submission at
various stages throughout the competitive dialogue process. Further details
will be made available in the tender documentation. Interviews may be held
to clarify submissions made by Bidders on a PQQ return, between the 2nd
November and the 6.11.2009, therefore bidders should please ensure that they
are available during this period if required. VI.4) PROCEDURES FOR APPEAL VI.4.1) Body responsible for
appeal procedures: VI.4.2) Lodging of appeals: Precise information on
deadline(s) for lodging appeals: In accordance with Regulation 32
(information about contract award procedures and the application of
standstill periods prior to award) and Regulation 47 (Enforcement of
Obligations) of the Public Contracts. Regulations 2006. VI.4.3) Service from which
information about the lodging of appeals may be obtained: VI.5) DATE OF DISPATCH OF THIS NOTICE: 23.9.2009. |
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