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Products & Services -> OJEU
newsletter
Operis OJEU Newsletter Service This service is free and is available to anyone who registers on our OJEU subscription page or calls us to register. The information in this newsletter is drawn from the Official Journal of the European Union. IMPORTANT LEGAL INFORMATION The information contained in this message is confidential and intended for the addressee only. Any unauthorised use, dissemination or copying of the information contained in the message is prohibited. While Operis Group plc has used its reasonable endeavours to ensure that the information contained in this message is accurate, up to date and complete, it accepts no liability to the addressee or to any other person for any errors, inaccuracies or omissions contained in the message. While Operis has taken reasonable steps to ensure that this message (and any attachments or hyperlinks contained within it) are virus free it is the responsibility of the addressee to ensure they are virus free and Operis accepts no responsibility for any loss or damage caused by receipt or use thereof. PROJECT
TITLE: UK-Sutton Coldfield: construction work for military buildings and
installations Project number: 2009/S 185-266303 SECTION I: CONTRACTING
AUTHORITY I.1) NAME, ADDRESSES AND
CONTACT POINT(S): Defence Estates, DE, Internet address(es): General address of the
contracting authority: MOD.UK/DefenceEstates. Address of the buyer
profile: MOD.UK/DefenceEstates. Further information can
be obtained at: As in above-mentioned contact point(s). Specifications and
additional documents (including documents for competitive dialogue and a
dynamic purchasing system) can be obtained at: As in above-mentioned contact
point(s). Tenders or requests to
participate must be sent to: As in above-mentioned contact point(s). I.2) TYPE OF THE CONTRACTING
AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES: Ministry or any other
national or federal authority, including their regional or local
sub-divisions. Defence. The contracting
authority is purchasing on behalf of other contracting authorities: no. SECTION II: OBJECT OF
THE CONTRACT II.1) DESCRIPTION II.1.1) Title attributed to the
contract by the contracting authority: Prime Contract for Re
development of II.1.2) Type of contract and
location of works, place of delivery or of performance: Works. Design and execution. Main site or location of
works: NUTS code: UKG2 . II.1.3) The notice involves: A public contract. II.1.4) Information on framework
agreement: II.1.5) Short description of the
contract or purchase(s): Construction work for
military buildings and installations. Prime Contract for design and
construction to redevelop the existing military barracks at The contract will state
a 12 month defect liability period for all works related to the project. This
may include repair, replacement and maintenance of plant and equipment and
any maintenance required outside of the required system arrangements in
accordance with the O&M manuals. The provision of a fault reporting system
with an appropriate Management Information System that works in cohesion with
the Regional Prime Contract Core Services arrangement will be required so
that faults can be reported, recorded, prioritised and carried out, with full
configuration management; instigating an inspection regime, managing health
and safety and quality assurance systems. The successful bidder will be
expected to demonstrate compliance with the tendered whole life cost model. As Prime Contractor, the
successful bidder will have sole responsibility for delivery of the contract
and is required to manage and co-ordinate an integrated supply chain
(including consultants, sub-contractors and suppliers) to perform all tasks
necessary to achieve the requirements of the output specification. Candidates
may not tender for only part of the requirement. In performance of the
contract, the Prime Contractor will be required to interface with the
Ministry of Defence’s specialist advisers on issues such as security,
health and safety, fire safety, environment/sustainability and Counter
Terrorist Measures (CTM). The Prime Contractor
will be required to demonstrate a collaborative approach towards management
of interfaces with the MOD Project Team, MOD’s existing service
providers and contractors, including the Regional Prime Contractor, SLAM
Contractor, Aquatrine Contractor and Multi-Activity Contractor (Pay as You
Dine). This would include co-ordination of services and works and the
provision of mutual access arrangements to the site. The Prime Contractor
will be responsible for dealing with the relevant Local Authorities on
negotiation of planning issues/securing approval of the planning application.
The Prime Contractor
will be responsible for liaison with the Planning Authority, Staffordshire
County Council Highways Dept, and any other external stakeholders. Tenders will be sought
based against a Design already developed to RIBA Stage D with full planning. Some areas of the
barracks will be occupied during the period of construction, and the Prime
Contractor will be expected to demonstrate cognisance of the importance of
minimising disruption to resident Ministry of Defence personnel during the
construction phase and the need for maintenance of security of the site. The scope of the
contract will not extend to management of, or an active role in, military or
defence activities, which will remain under the control of the Ministry of
Defence. II.1.6) Common procurement
vocabulary (CPV): 45216200. II.1.7) Contract covered by the
Government Procurement Agreement (GPA): Yes. II.1.8) Division into lots: No. II.1.9) Variants will be
accepted: Yes. II.2) QUANTITY OR SCOPE OF THE
CONTRACT II.2.1) Total quantity or scope: Estimated value
excluding VAT: 151 300 000 GBP. II.2.2) Options: No. II.3) DURATION OF THE CONTRACT
OR TIME-LIMIT FOR COMPLETION: Starting: 17.12.2010.
Completion: 29.12.2014. SECTION III: LEGAL,
ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION III.1) CONDITIONS RELATING TO
THE CONTRACT III.1.1) Deposits and guarantees
required: The successful bidder is
obliged to provide a parent company Deed of Indemnity in a form to be
specified by the Ministry of Defence. III.1.2) Main financing
conditions and payment arrangements and/or reference to the relevant
provisions regulating them: The Prime Contract will
be subject to pricing provisions based on an incentivisation mechanism called
“Maximum Price, Target Cost”. The Prime contractor will be
required to apply this pricing mechanism to sub-contractors/supply chain who
will undertake work in excess of 50 000 GBP. Payment will be made
against key project milestones, subject to satisfactory performance. III.1.3) Legal form to be taken
by the group of economic operators to whom the contract is to be awarded: In the event of a joint
venture or consortium submitting an acceptable offer, it will be necessary
for each member of that joint venture or consortium to sign an undertaking
that each member will be jointly and severally responsible for the due
performance of the contract. III.1.4) Other particular
conditions to which the performance of the contract is subject: Yes. The contract will be
subject to conditions based on the Defence Estates Generic Form conditions
for Stand-Alone Capital Projects. III.2) CONDITIONS FOR
PARTICIPATION III.2.1) Personal situation of
economic operators, including requirements relating to enrolment on
professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Candidates will
be required to demonstrate that they are eligible to undertake the Prime
Contract and will be required to provide the following as part of a
Pre-qualification Questionnaire: P1. All candidates are
required to produce a certificate or declaration demonstrating that: (a) they are not
bankrupt or the subject of an administration order, or have any arrangement
with or for the benefit of their creditors, or in Scotland, has granted a
trust deed for creditors, are not the subject of a petition presented for
sequestration of their estate, have not had a receiver, manager or
administrator appointed, are not otherwise apparently insolvent or is the
subject of any similar procedure under national laws and regulations; (b) they are not the
subject of proceedings for a declaration of bankruptcy, for an order for
compulsory winding up or administration by the court, or have suspended
business activities or are the subject of any other similar proceedings under
national laws and regulations; (c) the candidate, their
directors, or any other person who has powers of representation, decision or
control of the candidate: (i) has not been
convicted of a criminal offence relating to the conduct of his business or
profession; (ii) that they have not
committed an act of grave misconduct in the course of their business or
profession; (iii) has not been
convicted by a judgment which has the force of res judicata in accordance
with the legal provisions of the country of any offence concerning his
professional conduct; (d) the candidate, their
directors, or any other person who has powers of representation, decision or
control of the candidate has not been convicted of any of the following
offences: (i) conspiracy, relating
to participation in a criminal organisation, as defined in Article 2(1) of
Council Joint Action 98/733/JHA; (ii) corruption, as
defined in Article 3 of the Council Act of 26 May 1997 and Article 3(1) of
Council Joint Action 98/742/JHA respectively; (iii) fraud within the
meaning of Article 1 of the Convention relating to the protection of the
financial interests of the European Communities; (iv) money laundering,
as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on
prevention of the use of the financial system for the purpose of money
laundering; (v) bribery. e) they have fulfilled
obligations relating to the payment of taxes and social security
contributions under the law of any part of the P2. All candidates are
required to demonstrate: (a) that they are
licensed, or a member of the relevant organisation, in the State where they
are established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or who
is not a member of the relevant organisation; (b) that they comply
with the requirements of the State in which they are established, regarding
registration on the professional or trade register. P3. A statement, signed
at Company Director level, that all information provided is true, accurate
and complete. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process; P4. The name, address,
telephone number and fax number of the point of contact for correspondence
relating to this notice; P5. The name, address
and registration number of the entity that would enter into any contract
resulting from the competitive tender exercise (i.e. Companies House
registration details). III.2.2) Economic and financial
capacity: Information and
formalities necessary for evaluating if requirements are met: Candidates will
be required to demonstrate that they have the appropriate financial standing
to undertake the Prime Contract and will be required to provide the following
as part of a Pre-qualification Questionnaire: F1. A statement covering
the most recent 3 financial years, of the overall turnover of the candidate
(in the case of JV’s, for each participating candidate) and turnover in
respect of the activities similar to those described in this notice; F2. Copies of the latest
audited report and company accounts for the last 3 years for candidate,
sponsor(s) and ultimate parent company/companies; F3. Details of insurance
cover (including copies of certificates) for the following types of
insurance: Employers’ Liability, Contractor’s All Risks, Public
Liability, and Professional Liability; F4. A copy of the
company fraud policy statement; F5.
Registration/certification under the HM Revenue and Customs Construction
Industry Scheme (HMRC CIS) will be a pre-requisite to contract award. If
already registered/certified, provide evidence of CIS status. III.2.3) Technical capacity: Information and
formalities necessary for evaluating if requirements are met: Candidates will be
required to demonstrate that they have the appropriate technical capacity to
undertake the Prime Contract and will be required to provide the following as
part of a Pre-qualification Questionnaire: T1. A statement of the
candidate’s average total number of staff and average number of
managerial staff over the previous 3 years, broken down to demonstrate
different disciplines; T2. Where known, the
name and address of consultants, sub-contractors or suppliers who may be
engaged in tendering for the requirement. Identify what liabilities/share
agreements will be in place; T3. A copy of the
candidate’s Health and Safety Policy Statement and the contents list of
the company Health and Safety manual. Provide a statement confirming the
Candidate’s Health and Safety Policy and Manual complies with current
legislation and its suitability/relevance to the nature of this requirement; T4. Details of
fatalities and serious reportable injuries/diseases in the last 5 years which
shall take into account payroll employees, self-employed persons and
sub-contractors/supply chain partners (where relevant); T5. The Name and
qualifications of the candidate’s Health and Safety Manager and details
of any other key staff who will take responsibility for Health and Safety in
the delivery of the requirements of this Notice; T6. Evidence that the
candidate is accredited to BS EN ISO 9001:2000 with appropriate registration
and scope covering design and construction. Copies of registration certificates
to be provided. If applicable, candidates should clearly state what
exclusions from the full BS EN ISO 9001:2000 apply to their certification; T7. When a Joint Venture
or consortium expresses an interest, each consortium member must have the
appropriate ISO accreditation, as above and be able to demonstrate a combined
QA scope that covers all the requirements of this Notice. The Joint
Venture/Consortium must obtain QA registration to ISO 9001:2000 within 12
months of contract award. Note: Only companies
registered by United Kingdom Accreditation Service (UKAS) (or European
equivalent) will be invited to participate in any pre-qualification exercise.
T8. Evidence of
certification for Environmental Management Systems to ISO 14001:2004; T9. Details of 5
relevant projects carried out over the past 3 years, detailing project title,
client, description, value, completion date, location, procurement route
(e.g. traditional, Design & Build, Prime, PFI, etc.) and the name,
address and telephone number of a client representative who may be able to
provide references on performance. III.2.4) Reserved contracts: No. III.3) CONDITIONS SPECIFIC TO
SERVICES CONTRACTS III.3.1) Execution of the service
is reserved to a particular profession: III.3.2) Legal entities should
indicate the names and professional qualifications of the staff responsible
for the execution of the service: SECTION IV: PROCEDURE IV.1) TYPE OF PROCEDURE IV.1.1) Type of procedure: Restricted. IV.1.2) Limitations on the
number of operators who will be invited to tender or to participate: Envisaged minimum
number: 5. Maximum number: 6. IV.1.3) Reduction of the number
of operators during the negotiation or dialogue: IV.2) AWARD CRITERIA IV.2.1) Award criteria: The most economically
advantageous tender in terms of the criteria stated in the specifications, in
the invitation to tender or to negotiate or in the descriptive document. IV.2.2) An electronic auction
will be used: No. IV.3) ADMINISTRATIVE
INFORMATION IV.3.1) File reference number
attributed by the contracting authority: DE11/4668. IV.3.2) Previous publication(s)
concerning the same contract: No. IV.3.3) Conditions for obtaining
specifications and additional documents or descriptive document: Payable documents: no. IV.3.4) Time-limit for receipt
of tenders or requests to participate: 23.10.2009 - 23:59. IV.3.5) Date of dispatch of
invitations to tender or to participate to selected candidates: 30.7.2010. IV.3.6) Language(s) in which
tenders or requests to participate may be drawn up: English. IV.3.7) Minimum time frame
during which the tenderer must maintain the tender: IV.3.8) Conditions for opening
tenders: SECTION VI:
COMPLEMENTARY INFORMATION VI.1) THIS IS A RECURRENT
PROCUREMENT: No. VI.2) CONTRACT RELATED TO A
PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS: No. VI.3) ADDITIONAL INFORMATION: Technical Support
Provider: The Ministry of Defence
has appointed a Technical Support Provider to assist in the procurement and
management of the Prime Contract. Any company already providing, or acting as
a key supply chain member in the provision of the service of technical
support for this project shall be debarred from offering to bid for this
requirement and/or from being part of any bidder’s supply chain. Industry Days: an
initial industry day will be held at site on 12.10.2009. The aim of the event
is to provide potential prime contractors with more detailed information
about this aspect of Project Borona. Potential sub-contractors may also
attend this event. Attendance is limited to a maximum of 3 per Prime
candidate and 1 per sub-contractor/supplier. Candidates wishing to send
representatives to the Industry Day shall provide by e-mail details of names,
appointments, address, telephone number, e-mail address and car detail of nominees
to the Defence Estates contact point named above by no later than 7.10.2009.
A further site visit/Industry Day may be held following the issue of ITTs. If
required, documents on MOD-specific requirements concerning counter-terrorist
measures, sustainability, security requirements, open-book accounting, etc
will be provided. Expressions of Interest:
candidates wishing to express an interest in tendering for this requirement
should provide the required information in the same order as noted at Section
III above and using the same numbering format. 2 copies of a simply bound
document should be submitted to the contact point named above by the due
date, plus a certified virus free copy on CD-ROM (compatible with Windows XP,
MS Office 2003). Fax or e-mail submissions will not be considered.
Submissions shall be limited to 20 pages (excluding copies of
certificates/documents), any expressions of interest not complying with the
above may not be considered, however, submission of the above information
does not guarantee progression to the next stage. Consideration will only be
given to those applicants who submit an expression of interest by the due
date. Completion of a
Pre-Qualification Questionnaire will be required for consideration of
selection to tender. Note: Standard company
literature or advertising material should not be submitted with the
Expression of Interest. The announcement of a
future requirement is not to be construed as confirmation that a
tender/contract will subsequently be issued. Announcements are for
information only. Thus the issue of a possible future purchase notice, or the
issue of a pre-qualification questionnaire (PQQ) or an invitation to tender
is not to be construed as a commitment by the MOD to place an order as a
result of the tendering exercise or at a later date. Any expenditure, work or
effort undertaken prior to contract award is accordingly a matter solely for
the commercial judgement of potential suppliers. Announcements herein may
also be published in the MOD Defence Contracts Bulletin, the Official Journal
of the European Union or the European Defence Agency’s Electronic
Bulletin Board as appropriate. Tracker Reference:
TKR-2009923-DCB-1203431 GO Reference: GO-2009923-DCB-1203432. VI.4) PROCEDURES FOR APPEAL VI.4.1) Body responsible for
appeal procedures: VI.4.2) Lodging of appeals: VI.4.3) Service from which
information about the lodging of appeals may be obtained: VI.5) DATE OF DISPATCH OF THIS NOTICE: 23.9.2009. |
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