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Products & Services -> OJEU
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Operis OJEU Newsletter Service This service is free and is available to anyone who registers on our OJEU subscription page or calls us to register. The information in this newsletter is drawn from the Official Journal of the European Union. IMPORTANT LEGAL INFORMATION The information contained in this message is confidential and intended for the addressee only. Any unauthorised use, dissemination or copying of the information contained in the message is prohibited. While Operis Group plc has used its reasonable endeavours to ensure that the information contained in this message is accurate, up to date and complete, it accepts no liability to the addressee or to any other person for any errors, inaccuracies or omissions contained in the message. While Operis has taken reasonable steps to ensure that this message (and any attachments or hyperlinks contained within it) are virus free it is the responsibility of the addressee to ensure they are virus free and Operis accepts no responsibility for any loss or damage caused by receipt or use thereof. PROJECT
TITLE: UK-Portsmouth: business and management consultancy and related
services Project number: 2009/S 185-266710 Type: CONTRACT NOTICE - Services SECTION I: CONTRACTING
AUTHORITY I.1) NAME, ADDRESSES AND
CONTACT POINT(S): Internet address(es): General address of the
contracting authority: http://www.portsmouth.gov.uk/procurement/index.html. Further information can
be obtained at: Portsmouth City Council, Building Schools for the Future Floor
2, Civic offices, Guildhall Square, Attn: Mike Fowler, UK-Portsmouth PO1 2EA.
Tel. +44 2392841207. E-mail:
bsf@portsmouthcc.gov.uk. Fax +44 2392841208. URL:
http://www.portsmouth.gov.uk/learning/11553.html. Specifications and
additional documents (including documents for competitive dialogue and a
dynamic purchasing system) can be obtained at: Portsmouth City Council,
Building Schools for the Future Floor 2, Civic offices, Guildhall Square,
Attn: Mike Fowler, UK-Portsmouth PO1 2EA. Tel. +44 2392841207. E-mail:
bsf@portsmouthcc.gov.uk. Fax +44 2392841208. URL:
http://www.portsmouth.gov.uk/learning/11553.html. Tenders or requests to
participate must be sent to: Portsmouth City Council, Building Schools for
the Future Floor 2, Civic offices, Guildhall Square Portsmouth, Attn: Mike
Fowler, UK-Portsmouth PO1 2EA. Tel.
+44 2392841207. E-mail: bsf@portsmouthcc.gov.uk. Fax +44 2392841208. URL:
http://in-tendhost.co.uk/portsmouthcc. I.2) TYPE OF THE CONTRACTING
AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES: Regional or local
authority. General public services.
Education. The contracting
authority is purchasing on behalf of other contracting authorities: yes. SECTION II: OBJECT OF
THE CONTRACT II.1) DESCRIPTION II.1.1) Title attributed to the
contract by the contracting authority: Portsmouth City Council
Building Schools for the Future - Creation of a Local Education Partnership
(LEP). II.1.2) Type of contract and
location of works, place of delivery or of performance: Services. Service category: No 11.
Main place of
performance: NUTS code: UKJ . II.1.3) The notice involves: A public contract. II.1.4) Information on framework
agreement: II.1.5) Short description of the
contract or purchase(s): The contracting
authorities are seeking an innovative private sector partner or partners to
participate and invest in a new Public Private Partnership vehicle (a
"Local Education Partnership" or "LEP") to be established
jointly with some or all the contracting authorities. The LEP will provide
(or arrange for the provisions of) "Partnering. Services", which
will include (but not limited to) the development of a strategic investment
programme for educational facilities and other facilities ("Relevant
Facilities") in the contracting authorities area. These Partnering
Services may also comprise of the following services: (a) strategy advisory
services; (b) programme management services; (c) project development
services; (d) procurement consultancy services; and (e) procurement and
delivery or management of all services required to deliver the strategic
investment programme for the Relevant Facilities (including through the
provision, integration and management of supply chain arrangements). It is
anticipated that such services may include: (i) architectural / design
services; (ii) engineering services; (iii) construction services; (iv)
technical services; (v) building services; (vi) hard facilities management
services; (vii) soft facilities management services; (viii) educational
support services; (ix) education programme development services; and (x)
educational strategy services; for a period of up to 15 years. The Building Schools for
the Future programme at The In addition to the BSF
programme, if successful the LEP may be asked to provide some additional
services. The additional services fall within the following categories: (1)
The Portsmouth City Council Primary Capital Programme; (2) Capital &
Service provision defined by the Isle of Wight council including educational
establishments; (3) Capital and Service provision defined by the further
education colleges in Portsmouth; (4) Education and other services required
by other Local Authorities in the South of England. In addition Portsmouth
City Council may consider in due course the provision of other services
(relevant facilities) currently provided by Portsmouth City Council . The following (non-exhaustive) list is an
example of the services : the Relevant Facilities may include management and
operation of some or all of the following facilities or public services: (a) educational
facilities (including secondary schools and may include primary schools,
academies, and trust schools); (b) CCTV; (c) Local Authority or
School Education Services; (d) Community Wardens; (e) Council Tax; (f) Enterprise Centre's
(including Portsmouth Craft & Manufacturing Industries); (g) Entertainment &
Leisure Management; (h) Environmental
Services; (i)Grounds Maintenance
(parks and recreation); (j) HR Services; (k) Insurance Services;
(l) PCC and school ICT Services; (m) Legal Services; (n) Libraries; (o) Local Taxation; (p) Museums; (q) Parking Services; (r) Port operational
Services; (s) Procurement; (t) Property Services; (u)Youth Services. The Relevant Facilities,
which may be a mixture of new build and refurbished facilities, will be
delivered under the Private Finance Initiative (PFI) and/or design and build
arrangements. This may include the delivery of the Relevant Facilities
through separate SPVs established by the LEP. Where an SPV is established,
the shareholders in such SPV may include the LEP, third party equity
providers and supply chain members. The contracting
authorities may contract directly with the LEP or where an SPV is
established, with the SPV. The LEP may also be required to provide for, or
arrange for the provision (through supply chain arrangements) of, the
management and/or integration of the Partnering Services, design and build
and construction contracts, facilities management services, and support
services (this list is not exhaustive) where the authorities existing
arrangements are either transferred or expire. The main focus of the
programme is for delivery of services to the BSF schools,
however in the interests of developing a long term partnership, the scope has
been expanded to include additional services. The award of any additional
services will be contingent on satisfactory performance of the BSF project
and with the agreement of both parties. In evaluating bid
submissions from prospective Bidders, Portsmouth City Council will prioritise
importance on the provision of the services in the following order: 1) Portsmouth City
Council BSF programme 2) Additional services
for Portsmouth City Council Primary and Further Education Sectors and for the
Isle of Wight BSF programme 3) BSF and other
services for Other Local Authorities 4) Additional non
education services for Portsmouth City Council. Further details are
contained in the Descriptive Document and pre qualification questionnaire
(PQQ). These are available via the Portsmouth City Councils' e-tendering
system Intend the URL address for the site is specified in section I.1. II.1.6) Common procurement
vocabulary (CPV): 79400000, 45210000,
71220000, 79993000, 79993100, 45261900, 45261920, 50324200, 50513000,
50531100, 50531200, 50532000, 92222000, 85311300, 75200000, 79941000,
44423400, 79952000, 92621000, 92622000, 55523000, 90700000, 90720000,
66000000, 77314000, 79414000, 66510000, 79100000, 79995000, 92500000,
92511000, 63712400, 98351110, 63721200, 79418000, 70331000, 70332000,
80310000, 45000000, 45111000, 45214000, 45214200, 45453100, 50700000,
55524000, 71240000, 71315000, 71541000, 77320000, 79411000, 79420000,
79710000, 80000000, 90911200, 92610000, 98341140, 70000000, 72222300. II.1.7) Contract covered by the
Government Procurement Agreement (GPA): Yes. II.1.8) Division into lots: No. II.1.9) Variants will be
accepted: Yes. II.2) QUANTITY OR SCOPE OF THE
CONTRACT II.2.1) Total quantity or scope: The estimated capital
value of the initial projects covered by this procurement is in the region of
£35 million. Further projects arising in the first 5 year period may
result in the total estimated capital value of the BSF programme (including
the initial projects / sample schools) being approximately 180 000 000 GBP.
Additional capital projects which may be delivered though the LEP have an
estimated value of 25 000 000 GBP (Primary Capital Programme). Provision of the
additional services as defined in II.3 for delivery for the Isle of Wight
Council may have a value of 150 000 000 GBP; possibly 200 000 000 GBP for
other Local Authorities and 50 000 000 GBP for further education
establishments wishing to use the LEP. The value of the
additional services/relevant facilities to Portsmouth City Council is approximately
£150 million per annum. The estimated value of this element of the
contract is in the region of 1,125 million GBP (based on an assumed contract
term of 7.5 years) but is dependant on the start date and contract term. The
nature of the provision of these services will be agreed between the LEP and
the Contracting Authority. To summarise the above,
the range has been calculated as follows: Portsmouth City Council
Sample Schools = 35 000 000 GBP . Portsmouth City Council
full BSF programme = 180 000 000 GBP (this figure includes the
£35million for the Sample Schools. Isle of Wight BSF &
Other service provision = 150 000 000 GBP. Further Education
establishments in Other Local Authority
BSF & Other services provision = 200 000 000 GBP. Portsmouth City Council
Additional Services = 1,125 million GBP. Please note that the
lower down in the list the additional service appears the less likely the
service will be required by the partner. Estimated value
excluding VAT: Range: between 35 000
000 and 1 730 000 000 GBP. II.2.2) Options: Yes. Description of these
options: The partnering contract between the private sector and the
contracting authorities will be for a period of 10 years with an option
(exercisable during the initial 10 year term) for a further 5 years. II.3) DURATION OF THE CONTRACT
OR TIME-LIMIT FOR COMPLETION: Duration in months: 180
(from the award of the contract). SECTION III: LEGAL,
ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION III.1) CONDITIONS RELATING TO
THE CONTRACT III.1.1) Deposits and guarantees
required: The contracting
authorities reserve the right to require deposits, guarantees, bonds and
other forms of appropriate security. As defined in the Tender documentation. III.1.2) Main financing
conditions and payment arrangements and/or reference to the relevant
provisions regulating them: See sections III.1.3 and
VI.3 some projects may be delivered using the Where the Contracting
Authority is able to demonstrate eligibility for the provision of debt
finance from the HM Treasury Infrastructure Finance Unit (TIFU), it may use
this for funding its PFI project(s) in addition to or in the absence of
acceptable private sector funding. Portsmouth City Council may seek to use
alternative funding streams if required, for example funds raised via Capital
Borrowing or Capital Grants. III.1.3) Legal form to be taken
by the group of economic operators to whom the contract is to be awarded: The contracting
authorities are seeking a private sector partner or partners to participate
and invest in the LEP which will take responsibility for and manage a supply
chain of providers. The contracting authorities reserve the right to require
groupings of contractors to take a particular legal form or to require a
single contractor to take primary liability or to require that each party
undertakes joint and several liability irrespective of the form of the. LEP. This may include
the LEP establishing a special purpose vehicle (SPV) which will contract
directly with the contracting authorities for the delivery of specific
projects. Where an SPV is established the shareholders in such SPV may
include the contracting authorities, the LEP, third party equity providers
and supply chain. III.1.4) Other particular
conditions to which the performance of the contract is subject: Yes. Under this project the
LEP and its supply chain will be required to actively participate in the
achievement of social and/or environmental policy objectives relating to
recruitment and training and supply chain initiatives specified by the
contracting authority. Accordingly contract performance conditions may relate
in particular to social and environmental considerations. Further details are
specified in the Descriptive Document. The LEP and its supply
chain will be required to work in partnership with the BSF ICT services
provider to deliver the Portsmouth City Council BSF programme. III.2) CONDITIONS FOR
PARTICIPATION III.2.1) Personal situation of
economic operators, including requirements relating to enrolment on
professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: In accordance
with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of
the Public Contracts Regulations 2006 and as set out in the pre qualification
questionnaire available via the Intend, e-tendering system available via the
URL specified in Section I.1. III.2.2) Economic and financial
capacity: Information and
formalities necessary for evaluating if requirements are met: In accordance
with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public
Contracts Regulations 2006 and as set out in the pre qualification
questionnaire available via the Intend, e-tendering system available via the
URL specified in Section I.1. Minimum level(s) of
standards possibly required: Bidders should be advised that the following
minimum insurance levels are required. Employer's Liability
£10million. Public Liability
£5million. Professional Liability /
Indemnity 10 000 000 GBP. III.2.3) Technical capacity: Information and
formalities necessary for evaluating if requirements are met: In accordance with Articles
48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts
Regulations 2006 and as set out in the pre qualification questionnaire
available via the Intend, e-tendering system available via the URL specified
in Section I.1. Minimum level(s) of
standards possibly required: As set out in the pre
qualification questionnaire. III.2.4) Reserved contracts: No. III.3) CONDITIONS SPECIFIC TO
SERVICES CONTRACTS III.3.1) Execution of the service
is reserved to a particular profession: No. III.3.2) Legal entities should
indicate the names and professional qualifications of the staff responsible
for the execution of the service: Yes. SECTION IV: PROCEDURE IV.1) TYPE OF PROCEDURE IV.1.1) Type of procedure: Competitive dialogue. IV.1.2) Limitations on the
number of operators who will be invited to tender or to participate: Envisaged minimum
number: 3. Maximum number: 3 Objective criteria for
choosing the limited number of candidates: Partnering Experience - overall
weighting is 35 %. Design, development, and
Operations - overall weighting is 25 %. Financial and Economic
Standing - overall weighting is 20 %. Commercial Matters -
overall weighting is 10 %. Quality, health and
safety, environmental protection, employees and equality in the workplace -
overall weighting is 10 %. Further details are set
out in the pre qualification questionnaire and pre qualification evaluation
matrix available via the Intend, e-tendering system available via the URL
specified in Section I.1. IV.1.3) Reduction of the number
of operators during the negotiation or dialogue: Recourse to staged
procedure to gradually reduce the number of solutions to be discussed or
tenders to be negotiated yes. IV.2) AWARD CRITERIA IV.2.1) Award criteria: The most economically advantageous
tender in terms of the criteria stated in the specifications, in the
invitation to tender or to negotiate or in the descriptive document. IV.2.2) An electronic auction
will be used: No. IV.3) ADMINISTRATIVE
INFORMATION IV.3.1) File reference number
attributed by the contracting authority: BSF/016XXPR/070012P/09/T.
IV.3.2) Previous publication(s)
concerning the same contract: Prior information notice Notice number in OJ:
2009/S 087-125675 of 7.5.2009. IV.3.3) Conditions for obtaining
specifications and additional documents or descriptive document: Time limit for receipt
of requests for documents or for accessing documents: 30.10.2009 - 12:00. Payable documents: no. IV.3.4) Time-limit for receipt
of tenders or requests to participate: 30.10.2009 - 12:00. IV.3.5) Date of dispatch of
invitations to tender or to participate to selected candidates: 16.11.2009. IV.3.6) Language(s) in which
tenders or requests to participate may be drawn up: English. IV.3.7) Minimum time frame
during which the tenderer must maintain the tender: IV.3.8) Conditions for opening
tenders: SECTION VI:
COMPLEMENTARY INFORMATION VI.1) THIS IS A RECURRENT
PROCUREMENT: No. VI.2) CONTRACT RELATED TO A
PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS: No. VI.3) ADDITIONAL INFORMATION: Portsmouth City Council
is acting as lead contracting authority on behalf of the following
contracting authorities (and their statutory successors and organisations
created as a result of re-organisation or organisational changes): BSF
Investments LLP, 7th Floor, 8-10 Great George Street, London, SW1P 3AE and : School Governing Bodies; Further education colleges
in the Portsmouth area (including Portsmouth College, Tangier Road,
Portsmouth PO3 6PZ. Highbury College, Dovercourt Road, Portsmouth PO6 2SA);
Voluntary Aided Schools; Diocesan authorities; Academies established or to be
established in the areas of Portsmouth: City Technology Colleges; Foundation
Schools; Foundation Partnerships; Learning and Skills Council; Local Health
Organisations (Portsmouth City Primary Care Trust, St James' Hospital,
Locksway Road, Milton, Portsmouth, PO4 8LD)and the
Isle of Wight Council, County Hall, High Street, Newport, Isle of Wight, PO30
1UD. BSF Investments LLP has been established by the Department of Education
and Skills (now Department of Children Schools and Families)and
Partnerships UK as the body which will invest equity in the LEP. More
information on BSF initiative is available from
http://www.partnershipsforschools.org.uk/index.jsp .
Section I.2 - Additional types of contracting authority; national agency /
office, body governed by public law. Section II.2(c) - Additional service
categories: 7,12,14,17,23,24,25,26,27. Section
II.1.9 - Variants will be accepted in addition to a compliant bid (as set out
in the tender/contract documents) providing the contracting authorities' core
requirements are met and provided that they are in accordance with the
tender/contract documents. Sections II.2.2 and II.3 – The partnering
contract between the private sector and the contracting authorities will be
for a period of 10 years commencing in early 2011 with an option to extend
for a further 5 years (such option being exercisable during the initial 10
year term. The term of any design and build, PFI, facilities management,
management services or other agreements flowing from the partnership may
extend beyond this period. Following introduction
of the Minimum Design Standard (MDS) within the BSF programme from 13th May
2009 the contracting authorities require that the final designs for sample
school schemes (sample school schemes being the representative selection of
the types of schools to be rebuilt or refurbished as part of the contracting
authorities BSF project) meet the MDS. The MDS has been jointly developed by
the DCSF, PfS and the Commission for Architecture and the Built Environment
(CABE). Bidders’ designs submitted during the procurement process will
be assessed by the CABE Design Review Panel against the MDS grading criteria
at the following intervals: (i) submission of initial bids; (ii) final bids;
and (iii) at the planning application stage (when the selected bidder has
been appointed but before the planning application has been determined).
Designs which do not meet the MDS will need to be amended or developed
further until they meet the MDS “pass” or “very good”
grading criteria. PfS will not approve the selected bidder’s final
business case until the MDS is achieved. Where appropriate, non-sample
schemes will also be required to meet the MDS as part of the process for
approving and developing new projects. Further information on the MDS grading
criteria and MDS generally can be found at www.cabe.org.uk
. Section IV.3.2 A Prior
Information Notice placed on 7.5.2009 by the contracting authority refers to
the combined procurement route for partnering services and formation of the
LEP and provision the ICT managed services, and may be used for information
purposes. The programme has since been split into two separate procurements,
being conducted in parallel. Section IV.3.3.The PQQ
and Descriptive Document are available for suppliers to view from the address
specified in Section I.1, the Portsmouth City Council Intend, e-tendering
system, from the date of despatch of this notice until 30.10.2009, 12:00 hrs.
It is anticipated that the invitation to participate in the dialogue be sent
to short listed bidders by 16.11.2009. Section IV.3.4 -
Expressions of interest must be by way of completion and return of the PQQ by
the date and time specified in Section IV.3.4. Bidders are required to
register their company details on the Intend system, no charge is made for
registration or access to this system. Full details and user guides on how to
register and operate the system can be found from the Portsmouth City Council
website in Section I.1. Training days on how to operate the Intend system
will be made available to bidders requesting assistance. Please use the
contact details in Section I.1 to request supplier training dates. Portsmouth City Council
reserves the right to ask bidders to self evaluate their submission at
various stages throughout the competitive dialogue process. Further details
will be made available in the tender Documentation. Section IV.3.4 -
Economic Operators wishing to participate should obtain a Pre Qualification
Questionnaire from the address specified in Section I.1, complete it and via
the Intend e-tendering system by the date specified. Interviews may be held
to clarify submissions made by Bidders on a PQQ return, between the 2nd
November and the 6th November 2009, therefore bidders should please ensure
that they are available during this period if required. VI.4) PROCEDURES FOR APPEAL VI.4.1) Body responsible for
appeal procedures: VI.4.2) Lodging of appeals: Precise information on
deadline(s) for lodging appeals: In accordance with Regulation 32
(information about contract award procedures and the application of
standstill periods prior to award) and Regulation 47 (Enforcement of Obligations)
of the Public Contracts Regulations 2006. VI.4.3) Service from which
information about the lodging of appeals may be obtained: VI.5) DATE OF DISPATCH OF THIS NOTICE: 23.9.2009. |
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