UK-London: repair and maintenance services of electrical and mechanical building installations

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IMPORTANT LEGAL INFORMATION

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UK-London: repair and maintenance services of electrical and mechanical building installations

2009/S 169-244469

CONTRACT NOTICE – UTILITIES - Services

SECTION I: CONTRACTING ENTITY

I.1)

NAME, ADDRESSES AND CONTACT POINT(S):

Tube Lines Limited, 15 Westferry Circus, Canary Wharf, Attn: Paul Headington, UK-London E14 4HD. Tel. +44 2070885880. E-mail: paul.headington@tubelines.com.

Internet address(es):

General address of the contracting entity: www.tubelines.com.

Further information can be obtained at: As in above-mentioned contact point(s).

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

I.2)

MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY:

Railway services.

SECTION II: OBJECT OF THE CONTRACT

II.1)

DESCRIPTION

II.1.1)

Title attributed to the contract by the contracting entity:

Maintenance of Electrical and Mechanical and Fire Systems.

II.1.2)

Type of contract and location of works, place of delivery or of performance:

Services.

Service category: No 01.

Main place of performance: Jubilee, Northern and Piccadilly Lines on the London Underground network.

II.1.3)

The notice involves:

A public contract.

II.1.4)

Information on framework agreement:

II.1.5)

Short description of the contract or purchase(s):

Planned Preventative Maintenance, Fault Rectification Works, Asset Condition Monitoring and sundry Minor Works to Electrical and Mechanical Systems comprising: - Air Conditioning and Comfort Cooling, Gas Systems, Heating Systems, Compressed Air Systems, Water Systems, Tunnel Vent Systems, Piped Services, EIT and Remedials, Lighting and Low Voltage Electrical Systems, Signage, Drainage Sump Pumps, and all other M & E Services, and

Planned Preventative Maintenance, Fault Rectification Works, Asset Condition Monitoring and sundry Additional Works to Fire Systems comprising: - Panels, detectors, call points, sounders, switches, spray heads, valves, hydrants, hose reels, extinguishers, blankets, smoke dampers, etc.

The programme may be for the M & E Systems Maintenance to commence in the Summer 2010 and for the Fire Systems Maintenance potentially to be added in Spring 2013.

II.1.6)

Common procurement vocabulary (CPV):

50710000, 50413200.

II.1.7)

Contract covered by the Government Procurement Agreement (GPA):

Yes.

II.1.8)

Division into lots:

Yes.

Tenders should be submitted for: one or more lots.

II.1.9)

Variants will be accepted:

Yes.

II.2)

QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)

Total quantity or scope:

Estimated value excluding VAT:

Range: between 50 000 000 and 60 000 000 GBP.

II.2.2)

Options:

No.

II.3)

DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION:

Duration in months: 96 (from the award of the contract).

INFORMATION ABOUT LOTS

LOT NO 001 TITLE Maintenance of Electrical and Mechanical Systems

SHORT DESCRIPTION:

Planned Preventative Maintenance, Fault Rectification Works, Asset Condition Monitoring and sundry Minor Works to Mechanical and Electrical Systems comprising: - Air Conditioning and Comfort Cooling, Gas Systems, Heating Systems, Compressed Air Systems, Water Systems, Tunnel Vent Systems, Piped Services, EIT and Remedials, Lighting and Low Voltage Electrical Systems, Signage, Drainage Sump Pumps, and all other M & E Services.

COMMON PROCUREMENT VOCABULARY (CPV):

50710000.

QUANTITY OR SCOPE:

estimated cost excluding VAT:

Range: between 30 000 000 and 35 000 000 GBP.

INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACTOR STARTING/COMPLETION:

Duration in months: 96 (from the award of the contract).

ADDITIONAL INFORMATION ABOUT LOTS:

Expressions of Interest are invited for Lot 1 or Lot 2 or for both Lots.

LOT NO 002 TITLE Maintenance of Fire Systems

SHORT DESCRIPTION:

COMMON PROCUREMENT VOCABULARY (CPV):

50413200.

QUANTITY OR SCOPE:

estimated cost excluding VAT:

Range: between 20 000 000 and 25 000 000 GBP.

INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACTOR STARTING/COMPLETION:

Duration in months: 60 (from the award of the contract).

ADDITIONAL INFORMATION ABOUT LOTS:

Expressions of Interest are invited for Lot 2 or Lot 1 or for both Lots.

LOT NO 003 TITLE Maintenance of Electrical and Mechanical and Fire Systems

SHORT DESCRIPTION:

COMMON PROCUREMENT VOCABULARY (CPV):

50710000.

QUANTITY OR SCOPE:

estimated cost excluding VAT:

Range: between 50 000 000 and 60 000 000 GBP.

INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACTOR STARTING/COMPLETION:

Duration in months: 96 (from the award of the contract).

ADDITIONAL INFORMATION ABOUT LOTS:

Expressions of Interest are invited for Lot 1 or Lot 2 or for both Lots.

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1)

CONDITIONS RELATING TO THE CONTRACT

III.1.1)

Deposits and guarantees required:

A bankers bond guaranteeing performance of the contract and / or an Ultimate Holding Company Guarantee may be required. Details will be given in the Invitation to Tender.

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

Payment will be in pounds sterling and will normally be made by means of electronic funds transfer. Full details will be contained in the Invitation to Tender document.

III.1.3)

Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded:

No special legal form is required but in the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the contract.

III.1.4)

Other particular conditions to which the performance of the contract is subject:

Yes.

Suppliers must include the following in any request to participate:

— Brief analysis of the company organisation, including a company organisation chart, and an organisation chart of the research and development and manufacturing facilities which the supplier proposes to use to develop and manufacture these products/systems for Tube Lines Limited,

— A list of company factories,

— The main product range of the companies within the Group,

— Details of past experience of similar works within the rail industry,

— Details of Accreditation to BSEN ISO 9000 and company policy towards total quality management,

— Details of Accreditation to BSEN ISO 14001 and company policy towards environmental management,

— Financial Status of supplier including the last 3 years company accounts and bank references,

— Details of research development and production control system,

— Production capability,

— Production control and quality assurance methods,

— Details of major customers and sub-contractors world-wide together with details of procurement policies,

— Details of facilities to provide warranty and In-Service Operational Support,

— Confirmation that the members of the Suppliers staff who will manage/administer the contract and those of the Suppliers staff who will work on London Underground Limited premises can communicate in both written and oral English to a standard appropriate to the tasks to be carried out by them,

— Confirmation that any supplies which can be made under a Transaction to Tube Lines Limited will be capable of continued normal use such that neither the performance nor the functionality of the supplies or any system or software to which they relate or on which they are or may be reliant or by which they are or may be affected in any way prior to, during or beyond 1.1.2000,

— Samples, drawings and or photographs of the products to be supplied,

— Ability to comply via mandatory and Tube Lines requirements in relation to health and safety,

— Prior consent to sub-contract any proposed contract will be required from Tube Lines. The Supplier must advise Tube Lines if the Supplier intends to sub-contract any part of the contract and provide details of which parts the Supplier intends to sub-contract.

III.2)

CONDITIONS FOR PARTICIPATION

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

III.2.2)

Economic and financial capacity:

III.2.3)

Technical capacity:

III.2.4)

Reserved contracts:

No.

III.3)

CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)

Execution of the service is reservedto a particular profession:

No.

III.3.2)

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service:

No.

SECTION IV: PROCEDURE

IV.1)

TYPE OF PROCEDURE

IV.1.1)

Type of procedure:

Negotiated.

IV.2)

AWARD CRITERIA

IV.2.1)

Award criteria:

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate.

IV.2.2)

An electronic auction will be used:

No.

IV.3)

ADMINISTRATIVE INFORMATION

IV.3.1)

File reference number attributed by the contracting entity:

TLL09/006.

IV.3.2)

Previous publication concerning the same contract:

IV.3.3)

Conditions for obtaining specifications and additional documents:

Payable documents: no.

IV.3.4)

Time limit for receipt of tenders or requests to participate:

2.10.2009 - 12:00.

IV.3.5)

Language(s) in which tenders or requests to participate may be drawn up:

English.

IV.3.6)

Minimum time frame during which the tenderer must maintain the tender:

Duration in days: 180 (from the date stated for receipt of tender).

IV.3.7)

Conditions for opening tenders:

Persons authorised to be present at the opening of tenders: no.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)

THIS IS A RECURRENT PROCUREMENT:

Yes.

Estimated timing for further notices to be published: 2018.

VI.2)

CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS:

No.

VI.3)

ADDITIONAL INFORMATION:

This is Tube Lines Limited’s last call for competition i.e., this notice is a call for competition in accordance with Directive 2004/17/EC. It is not intended that any further call for competition be made although Tube Lines Limited reserves the right to place further calls at its sole discretion.

Interested parties should also note:

— Tube Lines Limited‘s conditions of contract will apply. Full details will be included in the Invitation to Tender document,

— The contract and any matters, including the disputes, arising out of it will be subject to English Law and the exclusive jurisdiction of the English Courts,

— Tube Lines Limited does not bind itself to accept any tender,

— Registration of interest in this project by any party does not guarantee inclusion of the party on the tender enquiry list. Tube Lines Limited shall select candidates to receive invitations to tender in accordance with objective criteria as detailed in IV.2.1 of this Notice and in the invitation to tender documents,

— Tube Lines Limited reserves the right to select those candidates with whom it wishes to negotiate. This will be done on an objective basis according to objective criteria and rules laid down by Tube Lines Limited,

— This contract falls within the scope of the requirements of the Public Private Partnership for London Underground and award will be subject to the provisions of the Public Private Partnership,

— Tube Lines Limited reserves the right to disqualify any candidate which:

—— provides information or conformations which later prove to be untrue or incorrect, or

—— does not supply the information required by this notice, or

—— contravenes the criteria detailed in Regulation 26 of The Utilities Contracts Regulations 2006.

IV.2.2) An electronic auction will be used: Tube Lines reserves the right at its sole discretion to hold an electronic auction.

VI.4)

PROCEDURES FOR APPEAL

VI.4.1)

Body responsible for appeal procedures:

VI.4.2)

Lodging of appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained:

VI.5)

DATE OF DISPATCH OF THIS NOTICE:

28.8.2009.

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