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IMPORTANT LEGAL INFORMATION

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PROJECT TITLE: UK-London: X-ray therapy devices

Project number: 2008/S 70-094590

Type: CONTRACT NOTICE - Supplies

SECTION I: CONTRACTING AUTHORITY

 

I.1)

NAME, ADDRESSES AND CONTACT POINT(S):

 

The Royal Free Hampstead NHS Trust, Pond Street, Attn: Ross Daly, UK-London NW3 2QG. Tel.  020 78 30 26 66. E-mail: ross.daly@royalfree.nhs.uk. Fax  020 78 30 20 26.

 

Internet address(es):

 

General address of the contracting authority: http://www.royalfree.org.uk/.

 

Further information can be obtained at: As in above-mentioned contact point(s).

 

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s).

 

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s).

 

I.2)

TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:

 

Other: NHS.

Health.

The contracting authority is purchasing on behalf of other contracting authorities: no.

 

SECTION II: OBJECT OF THE CONTRACT

 

II.1)

DESCRIPTION

 

II.1.1)

Title attributed to the contract by the contracting authority:

 

UK-London: sup2175 - multi energy orthovoltage and superficial radiotherapy treatment unit.

 

II.1.2)

Type of contract and location of works, place of delivery or of performance:

 

Supplies.

Purchase.

Main place of delivery: Radiotherapy Physics, Royal Free Hospital Hampstead, London NW3.

 

II.1.3)

The notice involves:

 

A public contract.

 

II.1.4)

Information on framework agreement:

 

Framework agreement with a single operator.

Duration of the framework agreement: Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement:

Estimated value excluding VAT:

Range: between 150 000 and 250 000 GBP.

 

II.1.5)

Short description of the contract or purchase(s):

 

The Royal Free Hospital requires a combined Superficial and Orthovoltage X-ray Therapy System.

 

II.1.6)

Common procurement vocabulary (CPV):

 

33151200.

 

II.1.7)

Contract covered by the Government Procurement Agreement (GPA):

 

No.

 

II.1.8)

Division into lots:

 

No.

 

II.1.9)

Variants will be accepted:

 

Yes.

 

II.2)

QUANTITY OR SCOPE OF THE CONTRACT

 

II.2.1)

Total quantity or scope:

 

To purchase a multi-energy orthovoltage / superficial radiotherapy x-ray treatment unit and associated consumables, accessories and maintenance packages for equipment/hardware for 3 years with the option to extend for a further 1 year.

 

II.2.2)

Options:

 

II.3)

DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:

 

Duration in months: 36 (from the award of the contract).

 

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

 

III.1)

CONDITIONS RELATING TO THE CONTRACT

 

III.1.1)

Deposits and guarantees required:

 

III.1.2)

Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them:

 

III.1.3)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

 

III.1.4)

Other particular conditions to which the performance of the contract is subject:

 

No.

 

III.2)

CONDITIONS FOR PARTICIPATION

 

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

 

Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

 

III.2.2)

Economic and financial capacity:

 

Information and formalities necessary for evaluating if requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;

(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

 

III.2.3)

Technical capacity:

 

Information and formalities necessary for evaluating if requirements are met: (a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;

(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;

(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator's undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;

(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;

(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;

(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;

(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;

(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;

(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;

(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;

(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

 

III.2.4)

Reserved contracts:

 

No.

 

III.3)

CONDITIONS SPECIFIC TO SERVICES CONTRACTS

 

III.3.1)

Execution of the service is reserved to a particular profession:

 

No.

 

III.3.2)

Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

 

SECTION IV: PROCEDURE

 

IV.1)

TYPE OF PROCEDURE

 

IV.1.1)

Type of procedure:

 

Restricted.

 

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate:

 

Envisaged number of operators 6.

 

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue:

 

IV.2)

AWARD CRITERIA

 

IV.2.1)

Award criteria:

 

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

 

IV.2.2)

An electronic auction will be used:

 

No.

 

IV.3)

ADMINISTRATIVE INFORMATION

 

IV.3.1)

File reference number attributed by the contracting authority:

 

SUP2175 - Orthovoltage Unit.

 

IV.3.2)

Previous publication(s) concerning the same contract:

 

No.

 

IV.3.3)

Conditions for obtaining specifications and additional documents or descriptive document

 

Payable documents: no.

 

IV.3.4)

Time-limit for receipt of tenders or requests to participate:

 

19.5.2008 - 12:00.

 

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates:

 

25.6.2008.

 

IV.3.6)

Language(s) in which tenders or requests to participate may be drawn up:

 

English.

 

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender:

 

IV.3.8)

Conditions for opening tenders:

 

SECTION VI: COMPLEMENTARY INFORMATION

 

VI.1)

THIS IS A RECURRENT PROCUREMENT:

 

No.

 

VI.2)

CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:

 

No.

 

VI.3)

ADDITIONAL INFORMATION:

 

GO reference: GO 08040853/01.

 

VI.4)

PROCEDURES FOR APPEAL

 

VI.4.1)

Body responsible for appeal procedures:

 

VI.4.2)

Lodging of appeals:

 

VI.4.3)

Service from which information about the lodging of appeals may be obtained:

 

VI.5)

DATE OF DISPATCH OF THIS NOTICE: 8.4.2008.

 

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