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Products & Services -> OJEU
newsletter
Operis OJEU Newsletter Service This service is free and is available to anyone who registers on our OJEU subscription page or calls us to register. The information in this newsletter is drawn from the Official Journal of the European Union. IMPORTANT LEGAL INFORMATION The information contained in this message is confidential and intended for the addressee only. Any unauthorised use, dissemination or copying of the information contained in the message is prohibited. While Operis Group plc has used its reasonable endeavours to ensure that the information contained in this message is accurate, up to date and complete, it accepts no liability to the addressee or to any other person for any errors, inaccuracies or omissions contained in the message. While Operis has taken reasonable steps to ensure that this message (and any attachments or hyperlinks contained within it) are virus free it is the responsibility of the addressee to ensure they are virus free and Operis accepts no responsibility for any loss or damage caused by receipt or use thereof. PROJECT TITLE: UK-Chesterfield:
plastic products Project number: 2008/S 60-081368 Type: CONTRACT NOTICE - Supplies SECTION
I: CONTRACTING AUTHORITY I.1) NAME,
ADDRESSES AND CONTACT POINT(S): Royal
Mail Group Ltd, Internet
address(es): General
address of the contracting authority: http://royalmail.com. Address
of the buyer profile:
www.royalmailgroup.com/portal/rmg/jump1?catId=23200531&mediaId=23300561. Further
information can be obtained at: As in above-mentioned contact point(s). Specifications
and additional documents (including documents for competitive dialogue and a
dynamic purchasing system) can be obtained at: As in above-mentioned contact
point(s). Tenders or
requests to participate must be sent to: As in above-mentioned contact
point(s). I.2) TYPE OF
THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES: Other:
Postal Authority. Other: The
contracting authority is purchasing on behalf of other contracting
authorities: no. SECTION
II: OBJECT OF THE CONTRACT II.1) DESCRIPTION II.1.1) Title
attributed to the contract by the contracting authority: Plastic
moulded mail tray, used for the transportation, storage and/or distribution
of mail. II.1.2) Type of
contract and location of works, place of delivery or of performance: Supplies.
Purchase.
II.1.3) The
notice involves: The
establishment of a framework agreement. II.1.4) Information
on framework agreement: Duration
of the framework agreement: Duration in months: 36. II.1.5) Short
description of the contract or purchase(s): Injection
moulded poly propyelene mail tray, to be used for
the transportation, storage and/or distribution of mail. Approximated
dimensions 300 mm x 400 mm x 190 mm. Design drawings of the tray will be
provided to appropriate tenderers along with tender
documents and specification. II.1.6) Common
procurement vocabulary (CPV): 25200000. II.1.7) Contract
covered by the Government Procurement Agreement (GPA): No. II.1.8) Division
into lots: No. II.1.9) Variants
will be accepted: Yes. II.2) QUANTITY
OR SCOPE OF THE CONTRACT II.2.1) Total
quantity or scope: Whilst
there is no guarantee as to the precise volume of goods to be purchased under
the framework it is anticipated that this will be in the region of 10 million
to 20 million units should the framework be extended to the maximum 36 month
term. II.2.2) Options: Yes. Description
of these options: The framework will be for an initial contract term of 12
months with an option to extend, at the contracting authority's discretion,
in 12 month increments up to a maximum term of 36 months. Further details
will be provided in the tender documents. II.3) DURATION
OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration
in months: 36 (from the award of the contract). SECTION
III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION III.1) CONDITIONS
RELATING TO THE CONTRACT III.1.1)
Deposits
and guarantees required: A
performance bond or parent company guarantee or other form of security may be
required depending upon the organisation's financial stability. III.1.2)
Main
financing conditions and payment arrangements and/or reference to the
relevant provisions regulating them: To be
detailed in the tender documents. III.1.3)
Legal
form to be taken by the group of economic operators to whom the contract is
to be awarded: If you
are proposing to use a Consortium, please provide the following details: how
long have the companies worked together in the specific roles and manner
indicated; details of the other contracts where these arrangements are in
place; and the proportionate service provision mix. Please confirm whether
the consortium would be prepared to form a legal entity before entering into
a contract. The contracting authority may require that a single consortium
member takes primary liability or that each member undertakes joint and
several liability irrespective of the legal form
adopted. III.1.4)
Other
particular conditions to which the performance of the contract is subject: Yes. The
selected supplier(s) will be required to actively participate in the achievement
of social and/or environmental objectives. Accordingly contract performance
conditions may relate in particular to social, environmental or other
corporate social responsibility considerations. Further details of these
conditions will be set out in the tender documents. III.2) CONDITIONS
FOR PARTICIPATION III.2.1)
Personal
situation of economic operators, including requirements relating to enrolment
on professional or trade registers: Information
and formalities necessary for evaluating if requirements are met: Information
and formalities necessary for evaluating if requirements are met: Information
and formalities necessary for evaluating if requirements are met: Please
provide the following information: 1 What is your organisation’s registered
name, address and VAT number 2 What is your organisation’s principal
place of business 3 What is your organisation’s date of registration,
incorporation or establishment and registration number. 4 What is your
organisation’s trading name and address (if different) 5 What is the
legal status of your organisation (e.g. individual, partnership or
public/private limited company) 6 Please provide full details of relationship
with any parent, holding, subsidiary company etc 7 Who is the primary contact
for your organisation (please provide name, position, address, telephone
number, fax number, email address) Please provide a statement that your
organisation is not in breach of the provisions of Article 45 of Directive
2004/18/EC/Regulation 23 of the Public Contracts Regulations 2006 and in
particular that: 8 The Contractor or its directors or any other person who
has powers of representation, decision or control of the Contractor has not
been convicted of any of the following offences: 8.1 conspiracy within the meaning
of section 1 of the Criminal Law Act 1977 where that conspiracy relates to
participation in a criminal organisation as defined in Article 2(1) of
Council Joint Action 98/733/JHA; 8.2 corruption within the meaning of section
1 of the Public Bodies Corrupt Practices Act 1889 or section 1 of the
prevention of Corruption Act 1906; 8.3 the offence of bribery; 8.4 fraud,
where the offence relates to fraud affecting the financial interests of the
European Communities as defined by Article 1 of the Convention relating to
the protection of the financial interests of the European Union, within the
meaning of: 8.4.1 the offence of cheating the Revenue; 8.4.2 the offence of
conspiracy to defraud; 8.4.3 fraud or theft within the meaning of the Theft
Act 1968 and the Theft Act 1978; 8.4.4 fraudulent trading within the meaning
of section 458 of the Companies Act 1985; 8.4.5 defrauding the Customs within
the meaning of the Customs and Excise Management Act 1979 and the Value Added
Tax Act 1994; 8.4.6 an offence in connection with taxation in the European
Community within the meaning of section 71 of the Criminal Justice Act 1993;
8.4.7 destroying defacing or concealing of documents or procuring the
extension of a valuable security within the meaning of section 20 of the
Theft Act 1968; 8.4.8 money laundering within the meaning of the Money
Laundering Regulations 2003; or 8.4.9 any other offence within the meaning of
Article 45(1) of the Public Sector Directive. 9 None of the following
sub-paragraphs 9.1 to 9.8 apply to the Contractor: 9.1 being an individual is
bankrupt or has had a receiving order or administration order or bankruptcy
restrictions order made against him or has made any composition or
arrangement with or for the benefit of his creditors or has made any conveyance
or assignment for the benefit of his creditors or appears unable to pay or to
have no reasonable prospect of being able to pay, a debt within the meaning
of section 268 of the Insolvency Act 1986, or article 242 of the Insolvency
(Northern Ireland) Order 1989, or in Scotland has granted a trust deed for
creditors or become otherwise apparently insolvent, or is the subject of a
petition presented for sequestration of his estate, or is the subject of any
similar procedure under the law of any other state; 9.2 being a partnership
constituted under Scots law has granted a trust deed or become otherwise
apparently insolvent, or is the subject of petition presented for
sequestration of its estate; 9.3 being a company or any other entity within
the meaning of section 255 of the Enterprise Act 2002 has passed a resolution
or is the subject of an order by the court for the company’s winding up
otherwise than for the purpose of bona fide reconstruction or amalgamation,
or has had a receiver, manager or administrator on behalf of a creditor
appointed in respect of the company’s business or any part thereof or
is the subject of the above procedures or is the subject of similar
procedures under the law of any other state; 9.4 has been convicted of a
criminal offence relating to the conduct of his business or profession;
including any offence relating to minimum employment age legislation, health
and safety legislation, minimum wage/remuneration legislation and
environmental protection legislation. Such convictions may result in you
being declared ineligible to participate in this tender process. 9.5 has
committed an act of grave misconduct in the course of his business or
profession; including any act relating to minimum employment age legislation,
health and safety legislation, minimum wage/remuneration legislation and
environmental protection legislation 9.6 has not fulfilled obligations
relating to the payment of social security contributions under the law of any
part of the United Kingdom or of the relevant State in which the Contractor
is established; 9.7 has not fulfilled obligations relating to the payment of
taxes under the law of any part of the United Kingdom or of the relevant
State in which the Contractor is established; 9.8 is guilty of serious
misrepresentation in providing any information required of him under this
regulation; or 9.9 in relation to the award of a public services contract, is
not licensed in the relevant State in which he is established or is not a
member of an organisation in that relevant State when the law of that
relevant State prohibits the provision of services to be provided under the
contract by a person who is not so licensed or who is not such a member. 10
Where applicable, the Contractor is registered with the appropriate trade or
professional register(s) in the EU member state where it is established (as
set out in Annex IX B of Directive 2004/18/EC) under the conditions laid down
by that member state. A conviction listed under 8
above, the application of a statement under 9 or non-registeration
under 10 may result in you being declared ineligible to participate in this
tender process. III.2.2)
Economic
and financial capacity: Information
and formalities necessary for evaluating if requirements are met: 1) Please
provide copies of your audited/statements of accounts for the last three
financial years (if you are not obliged to publish accounts under the law of
the jurisdiction in which you are established, please provide copies of such
accounting information as you are able to for the last three years, including
as a minimum turnover, profit/loss before taxation, net assets, net cash)
Please provide copies of any interim accounts which relate to any period
after the end of the last financial year. 2) If you are a member of a group
of companies, please provide copies of the audited/statements of consolidated
accounts of the ultimate holding company of the group for the last three
financial years (if the holding company is not obliged to publish accounts
under the law of the jurisdiction in which it is established, please provide
copies of such accounting information as you are able to for the last three
years, including as a minimum turnover, profit/loss before taxation, net
assets, net cash). 3) Please provide your turnover in respect of the
provision of the goods of the type to be provided under the proposed contract
for the previous three financial years. Minimum
level(s) of standards possibly required: 1) Turnover of £1m per annum
in last financial year. 2) Turnover of £1m per annum in last financial
year, in relation to the goods to be supplied under the proposed contract. III.2.3)
Technical
capacity: Information
and formalities necessary for evaluating if requirements are met: Please
provide a comprehensive statement of the principal goods of a similar nature
that your organisation has provided in the last 3 years, including
information on to whom and where the goods were provided; dates of supply;
value of supply; descriptions of the goods provided; photographic and details
of any goods provided across international borders. Please provide details of
your technical ability in the subject matter of the contract taking into
account operator skills, efficiency, experience and reliability. Please
provide statements of the technical services available to you for the
provision of the proposed goods, particularly concerning quality control.
Please provide statements of the means by which technical capacity in the
subject matter of the contract is maintained in relation to managing
continuity of supply, disaster preparedness, and other governance processes
relevant to the subject matter of the contract to maintain compliance with
local legislation including labour standards, safety certification and
environmental protection. Minimum
level(s) of standards possibly required: Details of at least three comparable
contracts (in relation to the type of goods supplied and the volume required
by Royal Mail) should be provided. Evidence of externally accredited quality
control systems e.g. ISO or equivalent. Details of governance processes
including policies covering compliance with local legislation to ensure
technical capability is maintained at all times. III.2.4)
Reserved
contracts: No. III.3) CONDITIONS
SPECIFIC TO SERVICES CONTRACTS III.3.1)
Execution
of the service is reserved to a particular profession: III.3.2)
Legal
entities should indicate the names and professional qualifications of the
staff responsible for the execution of the service: SECTION
IV: PROCEDURE IV.1) TYPE OF
PROCEDURE IV.1.1) Type of
procedure: Restricted.
IV.1.2) Limitations
on the number of operators who will be invited to tender or to participate: Envisaged
minimum number: 5. Maximum number: 20 Objective
criteria for choosing the limited number of candidates: Royal Mail will
evaluate requests to participate by first applying any grounds for exclusion
(as set out in Section III.2.1) and the minimum standards (as set out in
Section III.2.2 and III.2.3). Requests to participate from those candidates
who successfully pass this first stage will be evaluated against the criteria
of economic/financial capacity and technical capacity and the highest scoring
candidates will be selected to proceed to the invitation to tender stage. IV.1.3) Reduction
of the number of operators during the negotiation or dialogue: IV.2) AWARD
CRITERIA IV.2.1) Award
criteria: The most
economically advantageous tender in terms of the criteria stated in the
specifications, in the invitation to tender or to negotiate or in the
descriptive document. IV.2.2) An
electronic auction will be used: Yes. Royal
Mail reserves the right to use an electronic auction. Details for this will
be provided to appropriate operators. IV.3) ADMINISTRATIVE
INFORMATION IV.3.1) File
reference number attributed by the contracting authority: IV.3.2) Previous
publication(s) concerning the same contract: No. IV.3.3) Conditions
for obtaining specifications and additional documents or descriptive document Payable
documents: no. IV.3.4) Time-limit
for receipt of tenders or requests to participate: 23.4.2008
- 17:00. IV.3.5) Date of
dispatch of invitations to tender or to participate to selected candidates: IV.3.6) Language(s)
in which tenders or requests to participate may be drawn up: English.
IV.3.7) Minimum
time frame during which the tenderer must maintain
the tender: IV.3.8) Conditions
for opening tenders: SECTION
VI: COMPLEMENTARY INFORMATION VI.1) THIS IS
A RECURRENT PROCUREMENT: No. VI.2) CONTRACT
RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS: No. VI.3) ADDITIONAL
INFORMATION: Section
III.2 - The contracting authority may require suppliers to supplement or
clarify the information submitted under Section III.2 and may also undertake
its own audit of the supplier to verify the information provided. Section
IV.3.4 - Requests to participate must be made by supplying all of the
information which is set out in section III.2 and III.I.3. This information
must be supplied by the date and time specified in section IV.3.4. VI.4) PROCEDURES
FOR APPEAL VI.4.1) Body
responsible for appeal procedures: VI.4.2) Lodging
of appeals: Precise
information on deadline(s) for lodging appeals: In accordance with Regulation
32 (Information about contract award procedures and the application of the
standstill period prior to contract award) and Regulation 47 (Enforcement of
obligations) of the Public Contracts Regulations 2006. VI.4.3) Service
from which information about the lodging of appeals may be obtained: VI.5) DATE OF DISPATCH OF THIS NOTICE: 25.3.2008. |
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