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Products & Services -> OJEU
newsletter
Operis OJEU Newsletter Service This service is free and is available to anyone who registers on our OJEU subscription page or calls us to register. The information in this newsletter is drawn from the Official Journal of the European Union. IMPORTANT LEGAL INFORMATION The information contained in this message is confidential and intended for the addressee only. Any unauthorised use, dissemination or copying of the information contained in the message is prohibited. While Operis Group plc has used its reasonable endeavours to ensure that the information contained in this message is accurate, up to date and complete, it accepts no liability to the addressee or to any other person for any errors, inaccuracies or omissions contained in the message. While Operis has taken reasonable steps to ensure that this message (and any attachments or hyperlinks contained within it) are virus free it is the responsibility of the addressee to ensure they are virus free and Operis accepts no responsibility for any loss or damage caused by receipt or use thereof. PROJECT TITLE: UK-London: security
services Project number: 2008/S 48-066597 Type: CONTRACT NOTICE - Services SECTION
I: CONTRACTING AUTHORITY I.1) NAME,
ADDRESSES AND CONTACT POINT(S): Internet
address(es): General
address of the contracting authority: http://www.lbhf.gov.uk/. Further
information can be obtained at: As in above-mentioned contact point(s). Specifications
and additional documents (including documents for competitive dialogue and a
dynamic purchasing system) can be obtained at: As in above-mentioned contact
point(s). Tenders
or requests to participate must be sent to: As in above-mentioned contact
point(s). I.2) TYPE OF
THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES: Regional
or local authority. General
public services. The
contracting authority is purchasing on behalf of other contracting
authorities: no. SECTION
II: OBJECT OF THE CONTRACT II.1) DESCRIPTION II.1.1) Title
attributed to the contract by the contracting authority: Contract
for security and reception services. II.1.2) Type of
contract and location of works, place of delivery or of performance: Services.
Service
category: No 23. Main
place of performance: Within the borough boundaries of the London Borough of
Hammersmith and Fulham. NUTS
code: UKI11 . II.1.3) The
notice involves: A public
contract. II.1.4) Information
on framework agreement: II.1.5) Short
description of the contract or purchase(s): Background:
The Contracting Authority is determined to put residents first and deliver
more efficient, better value for money services and has put in place of a
market testing programme to achieve these objectives. The Contracting
Authority invites interested organisations to apply for a Security and Reception
Services Contract. Service description: Very often the first person a visitor
will see on entering a building belonging to the Contracting Authority will
be a security receptionist, and we want the first impression to be a good
one. We see the tendering of this contract as an exciting opportunity for the
successful contractor to work with us to improve customer service, security
and value for money. The appointed service provider will need to deal with
reception enquiries from the public and visitors at a number of buildings
owned and/or used by the Contracting Authority in a courteous, helpful and
professional manner, monitor and control access to these buildings, carry out
patrols of them, deal efficiently with any incidents that may arise, including
emergencies and evacuations, respond to alarms, check and monitor alarm
equipment, and carry out basic administrative duties. These duties will also
apply to functions held at the Contracting Authorities buildings such as
public meetings, elections, events, weddings and, possibly, at organised
outdoor events. Security and reception services are currently provided at 11
buildings, though the number may change before and/or during the contract
period. II.1.6) Common
procurement vocabulary (CPV): 74610000,
74872000, 74613000. II.1.7) Contract
covered by the Government Procurement Agreement (GPA): No. II.1.8) Division
into lots: No. II.1.9) Variants
will be accepted: No. II.2) QUANTITY
OR SCOPE OF THE CONTRACT II.2.1) Total
quantity or scope: The
contract has an annual value of approximately 1 000 000
GBP(£). II.2.2) Options: Yes. Description
of these options: Annual extension(s). Number
of possible renewals: 2. II.3) DURATION
OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.2.2009. Completion: 31.1.2012. SECTION
III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION III.1) CONDITIONS
RELATING TO THE CONTRACT III.1.1)
Deposits
and guarantees required: A parent
company guarantee may be required. III.1.2)
Main
financing conditions and payment arrangements and/or reference to the
relevant provisions regulating them: As set
out in the contract documents. III.1.3)
Legal
form to be taken by the group of economic operators to whom the contract is
to be awarded: Joint
and several liabilities. III.1.4)
Other
particular conditions to which the performance of the contract is subject: No. III.2) CONDITIONS
FOR PARTICIPATION III.2.1)
Personal
situation of economic operators, including requirements relating to enrolment
on professional or trade registers: Information
and formalities necessary for evaluating if requirements are met: As set out
in Articles 45-46 of Directive 2004/18/EC. Economic operators will be
required to complete a Pre-Qualification Questionnaire (PQQ), part of which
will include their personal situation. III.2.2)
Economic
and financial capacity: Information
and formalities necessary for evaluating if requirements are met: Economic
operators will be required to complete a PQQ, part of which will include
information on their economic and financial capacity. Minimum
level(s) of standards possibly required: As set out in Article 47 of
Directive 2004/18/EC. III.2.3)
Technical
capacity: Information
and formalities necessary for evaluating if requirements are met: Economic
operators will be required to complete a PQQ, part of which will include
information on their technical and professional ability, and quality assurance
standards. Minimum
level(s) of standards possibly required: As set out in Articles 48 & 49
of Directive 2004/18/EC. III.2.4)
Reserved
contracts: No. III.3) CONDITIONS
SPECIFIC TO SERVICES CONTRACTS III.3.1)
Execution
of the service is reserved to a particular profession: Yes. The
Private Security Industry Act 2001 ( III.3.2)
Legal
entities should indicate the names and professional qualifications of the
staff responsible for the execution of the service: Yes. SECTION
IV: PROCEDURE IV.1) TYPE OF
PROCEDURE IV.1.1) Type of
procedure: Restricted.
IV.1.2) Limitations
on the number of operators who will be invited to tender or to participate: Envisaged
minimum number: 5. Maximum number: 6 Objective
criteria for choosing the limited number of candidates: Evaluation criteria
for choosing the limited number of candidates will be set out in the
correspondence sent out with the PQQ. IV.1.3) Reduction
of the number of operators during the negotiation or dialogue: IV.2) AWARD
CRITERIA IV.2.1) Award
criteria: The most
economically advantageous tender in terms of the criteria stated in the
specifications, in the invitation to tender or to negotiate or in the
descriptive document. IV.2.2) An
electronic auction will be used: No. IV.3) ADMINISTRATIVE
INFORMATION IV.3.1) File
reference number attributed by the contracting authority: Security-08.
IV.3.2) Previous
publication(s) concerning the same contract: Prior
information notice Notice
number in OJ: 2007/S 178-217816 of 15.9.2007. IV.3.3) Conditions
for obtaining specifications and additional documents or descriptive document Payable
documents: no. IV.3.4) Time-limit
for receipt of tenders or requests to participate: 11.4.2008
- 12:00. IV.3.5) Date of
dispatch of invitations to tender or to participate to selected candidates: 1.6.2008.
IV.3.6) Language(s)
in which tenders or requests to participate may be drawn up: English.
IV.3.7) Minimum
time frame during which the tenderer must maintain
the tender: IV.3.8) Conditions
for opening tenders: SECTION
VI: COMPLEMENTARY INFORMATION VI.1) THIS IS
A RECURRENT PROCUREMENT: Yes. Estimated
timing for further notices to be published: 2011-2013. VI.2) CONTRACT
RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS: No. VI.3) ADDITIONAL
INFORMATION: Economic
entities must request a copy of the Pre-Qualification Questionnaire (PQQ)
(referred to in III.2.1, III.2.2 & III.2.3 above) on or before Monday 7
April 2008 and this must be returned to the address in I.1 on or before 12:00
noon on Friday 11 April 2008 (in accordance with the instructions contained
in it). Failure to complete and return the PQQ in the prescribed manner will
lead to the application being rejected. Economic operators should make
themselves familiar with the appropriate guidance and / codes of practice
that are currently in force and issued by the "Equality and Human Rights
Commission" ( http://www.equalityhumanrights.com/) statutory commissions
set up by the UK Government (previously there were 3 bodies (a) the
Commission for Racial Equality; (b) the Equal Opportunities Commission; and
(c) the Disability Rights Commission. It will be a condition of contract that
the successful tenderer will be required to comply
with the Contracting Authority’s Equal Opportunity Policy that can be
found on its web site: http://www.lbhf.gov.uk. The contract is expected to commence
on 1 February 2009 and run for a period of 3 years, with the option of two
further one year extensions up to 2013. Workforce-related information: Whilst
the security and reception services are currently provided by a
directly-employed workforce, there will not be an in-house bid for this
contract. The Contracting Authority’s view is that the provisions of
the Acquired Rights Directive 1978 and the UK’s Transfer of Undertaking
(Protection of Employment) Regulations 2006 (referred to as ARD/TUPE) apply
to the outsourcing of this service. Those economic operators invited to
tender will therefore need to demonstrate to the Contracting Authority that
their bid complies with the ARD/TUPE Regulations and that they are able to
provide a broadly comparable pension to the transferring employees; where
organisations wish, or they do not have a broadly comparable scheme to offer,
the Contracting Authority will consider allowing admitted status to the Local
Government Pension Scheme. At present, 25 security receptionists provide the
existing service, plus a manager, a supervisor and a finance and
administrative support officer. The Contracting Authority is currently
negotiating across the whole of its work force new "single status"
terms and conditions, which will include staff undertaking security and
reception duties. Potential providers will be kept updated on the progress of
these negotiations. Procurement process: Because of the high level of
interest already shown in this contract, following a Prior Information Notice
placed in September 2007, the Contracting Authority will be using the
Restricted Procedure to procure this contract. An outline specification will
be provided with the PQQ and interested organisations are advised to read
this before completing and returning the PQQ. Short-listed organisations will
be invited to comment on a full draft specification prior to being invited to
tender in May or June. The Contracting Authority reserves the right to make
no award of contract. The Contracting Authority is not liable for any costs
incurred by those expressing an interest in this contract opportunity. VI.4) PROCEDURES
FOR APPEAL VI.4.1) Body
responsible for appeal procedures: VI.4.2) Lodging
of appeals: Precise
information on deadline(s) for lodging appeals: Precise information on
deadline(s) for lodging appeals: Precise information on deadline(s) for
lodging appeals: Precise information on deadline(s) for lodging appeals: The
London Borough of Hammersmith and Fulham will incorporate a minimum 10
calendar day standstill period at the point information on the award of the
contact is communicated to tenderers. This period
allows unsuccessful tenderers to seek further
debriefing from the contracting authority before the contract is entered
into. Applicants have 2 working days from the notification of the award
decision to request additional debriefing and that information has to be
provided a minimum of 3 working days before the expiry of the standstill period.
Such additional information should be required from the contact point in I.1.
If an appeal regarding the award of the contract has not been successfully
resolved in the United Kingdom's Public Contracts Regulations 2006 (SI 2006
No 5) provide for aggrieved parties who have been harmed or are at risk of
harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland). Any such action must be brought promptly
(generally within 3 months). Where a contract has not been entered into the
Court may order the setting aside of the award decision or other the
authority to damages. (The purpose of the standstill period referred to above
is to allow parties to apply to the courts to set aside the award decision
before the contract is entered into). VI.4.3) Service
from which information about the lodging of appeals may be obtained: VI.5) DATE OF DISPATCH OF THIS NOTICE: 6.3.2008. |
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